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Operations Manager

Remote:

Full Remote

Contract:

Freelance

Experience:

Mid-level (2-5 years)

Work from:

Poland

Offer summary

Qualifications:

Experience in fast-paced environments, Proficient in agile methodologies, Skilled in project management tools, Strong track record in international teams, Fluent in English, additional languages desired.

Key responsabilities:

Deliver high-priority tasks meeting quarterly OKRs
Implement scalable project management systems
Ensure projects align with the COO’s vision
Monitor key processes and operational KPIs
Manage a responsibility matrix for collaborators

Prosana Human Resources, Staffing & Recruiting Startup https://www.theprosana.com/

2 - 10 Employees

See more Prosana offers

Job description

Are you passionate about streamlining operations to drive extraordinary growth? Step into the role of Operations Manager for this eCommerce brand, a rapidly growing, innovative brand for cat lovers that’s reshaping the pet care market across Europe.

With their success in France and exciting launches planned for Germany, the UK, and beyond, they’re just getting started. As Operations Manager, you’ll be at the heart of this expansion, guiding the growth and setting up the operational foundations for long-term success. This is a rare chance to make a tangible impact, building a brand poised to become a household name across Europe.

What You’re Getting Into

You’ll be joining a dedicated, collaborative team of e-commerce experts who thrive on challenge and rapid growth. As an Operations Manager, your mission is to bring strategic ideas to life, coordinating and executing projects crucial to the brand’s success in new markets. Together with the COO, you’ll help establish operational frameworks and feedback systems to drive efficiency and grow the team. This is a unique opportunity to manage high-impact operations and gain valuable experience in high-growth e-commerce.

This is a remote & full-time contractor position, with opportunities to go onto a full employee contract.

What’s In It For You

A fully remote position with a flexible work schedule, perfect for those who value autonomy
Performance-based bonuses to reward your impact on the company’s success
Monthly wellness allowance to use towards your general well-being and allow you to take care of yourself - whether it’s a massage or a well-deserved trip to the pool
Opportunities to step into higher-level roles with increasing responsibilities. Within 2–3 years, grow into managing operational teams across countries and overseeing millions in revenue.

How You Will Spend Your Time

Deliver high-priority tasks, ensuring that quarterly OKRs are met with strong alignment across departments, resulting in the achievement of key business goals
Implement and optimize scalable project management systems, ensuring smooth execution of projects and enhanced cross-functional collaboration, leading to improved efficiency and accountability
Ensure all projects are completed on time, within scope, and in line with the COO’s vision, driving continuous process improvements that enhance operational sustainability
Establish a robust system of checks to monitor daily, weekly, and monthly progress on key processes and KPIs, ensuring all systems remain aligned with brand objectives and deliver measurable result
Take full ownership of operational KPIs, achieving and surpassing targets related to order accuracy, customer retention, inventory management, support efficiency, quality control, and cost control
Identify and implement process optimizations that result in increased operational efficiency, productivity, and adaptability, driving the brand’s growth and performance
Develop and manage a responsibility matrix for internal and external collaborators, ensuring high performance and consistent adherence to brand standards through effective accountability systems
Act as a cultural ambassador, instilling and maintaining the brand’s values across teams, resulting in improved team cohesion, engagement, and alignment with the brand’s mission

Who You Are

You have experience in fast-paced, dynamic environments, preferably in working with startups or D2C brands
You are highly proficient in agile methodologies and using project management software, with a proven ability to work across global teams and manage complex projects
You have experience with project management tools such as Notion, Google Suite, and freelancer platforms like Fiverr or Upwork, with an understanding of the Shopify ecosystem
You are hands-on with project execution and capable of managing critical tasks directly to ensure all deliverables are completed to the highest standards
You have the ability to manage multiple complex projects and be able to prioritise the workload efficiently
You have a strong track record of leading multi-regional teams, setting clear deadlines, and ensuring precision in project execution while maintaining high standards
You are a proactive and ambitious professional with a relentless focus on excellence, a constant improvement mindset, and a passion for learning and developing
You are fluent in English, both written and spoken
You are comfortable working remotely with availability to travel and attend 1-4 on-site meetings throughout the year
(Desirable) You are fluent in French, German, or other European languages