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Receptionist / IM London

Remote:

Full Remote

Contract:

Full time

Work from:

United Kingdom

Offer summary

Key responsabilities:

Manage reception and organize daily tasks
Handle incoming calls and guest orientation
Monitor attendance of students, teachers, and visitors
Support administration, shipments, and stock management
Arrange travel and meetings for staff

Hochschule Macromedia | Macromedia University of Applied Sciences Education SME https://www.macromedia-fachhochschule.de/

201 - 500 Employees

See more Hochschule Macromedia | Macromedia University of Applied Sciences offers

Job description

Job summary

The job consists in organizing and warranting a high standard management of reception in the London fashion School. The Receptionist will manage and sort incoming phone calls, welcome guests and perform daily administration tasks.

Key purpose of the role

To ensure the opening and closing of the school, maintaining security by following procedures; monitoring logbook; regularly monitor the coming in and coming out of the School
To welcome visitors, providing them with necessary information/orientation
To manage students, teachers and visitors’ attendance
To manage switchboard with incoming phone calls, take notes and forward messages to the relevant offices
To provide general support for: shipments, typing documents, internal translations
To manage the storeroom; organize stationery orders and liaise with suppliers to meet business requests
To be students support (if needed, provide them with general information and support)
To manage mail and shipment process for national and international couriers
To organize national and international business trips for staff (flights, hotels, taxis etc.) and Diary management for Directors and managers when required
To provide support to the Facilities Operator to set up rooms for meetings and events
To cover the library when required (opening and closing of the Library, managing software, lend books to students and address students’ queries)