Education - It's in Our DNA:
At Barnes & Noble Education (“BNED”) we are dedicated to making tomorrow a better, more inclusive, and smarter world by servicing all who work in education. As a leading solutions provider for the education industry, we are committed to driving affordability, accessibility, and achievement at hundreds of academic institutions nationwide by ensuring millions of students are equipped for success in the classroom and beyond. Together, our teams work to elevate lives through education.
We are seeking a detail-oriented Coordinator, Retail Operations & Analysis, to support the end-to-end contract administration and proposal process for campus partnerships. In this role, you will ensure contract accuracy by gathering information, maintaining up-to-date records, and coordinating with internal and external stakeholders. You’ll manage RFP timelines, compile historical data, and organize discussions to resolve outstanding issues. Additionally, you’ll conduct pro forma analyses, generate P&L statements, and maintain client data across Salesforce and Monday.com to support seamless collaboration and effective project tracking.
How You'll Make an Impact:
- Assist with contract administration, including the creation of new contracts, renewals, and extensions. Utilize AMT Software to gather contract details and track progress through Monday.com.
- Support and oversee the coordination of RFP responses by researching, organizing, and compiling data on existing stores.
- Track and manage proposals (active, submitted, upcoming), ensuring timely updates and follow-up with both internal and external teams.
- Monitor contract expiration dates using Monday.com and Salesforce, providing quarterly support to the accounting team for contract confirmations at quarter close.
- Collaborate with Legal, the Contract Administration Team, Field Leadership, and other stakeholders to review contracts, address amendments, and ensure proper execution.
- Conduct pro forma analysis using Oracle SmartView in Excel and generate P&L statements for internal and external stakeholders.
- Maintain the client database in Salesforce, ensuring accurate data entry and regular updates.
- Schedule meetings for proposal calls, feedback sessions, and other contract- or proposal-related discussions, ensuring the participation of relevant stakeholders.
- Provide general administrative support, including scheduling meetings, making travel arrangements, processing expense reports, and offering field support as needed.
- Additional responsibilities as required.
What You'll Need to Succeed:
- 2-4 years of experience in project coordination, contract administration, or related fields, preferably within the retail or higher education industries.
- Proficient in Monday.com or other project management software.
- Experience with Salesforce or similar CRM systems.
- Experienced with the Microsoft Office suite, with intermediate to advanced Excel skills, including experience using VLOOKUP, HLOOKUP, pivot tables, etc.
- Excellent verbal and written communication skills.
- Ability to work cross-functionally with internal teams, stakeholders, and external clients.
- Meticulous attention to detail with exceptional organizational skills and the ability to manage multiple projects, competing priorities, and deadlines simultaneously.
- Prior experience or familiarity with reading financial reports, P&L statements, and pro forma.
- Ability to work independently and as part of a team.
- 10% travel required, primarily to attend regional manager meetings.
How We Elevate Our Employees:
We believe your success is our success, so our benefits package is designed specifically to support you in every aspect of your life. At BNED, we offer a variety of programs and resources to support the physical, mental, and financial well-being of our employees by offering a competitive total rewards package for full-time employees, which includes medical, dental, and vision plans, 401k match, life insurance, commuter benefits, paid time off with paid holidays, and a broad range of other benefits.
The hiring rate for this position is $70,000 - 72,000. Actual pay may vary based on factors such as professional experience, skills, and competencies.
Our Commitment to Diversity, Equity, & Inclusion:
At Barnes & Noble Education we empower everyone. Our mission is to support students, faculty, and schools, serving as a catalyst to meet the evolving needs of the education system and a new generation of students. That starts with fostering an environment for our employees where diversity and individuality is celebrated.
Barnes & Noble Education is an Equal Employment Opportunity and Affirmative Action Employer committed to diversity in the workplace. In the spirit of inclusivity, qualified applicants will receive consideration for employment without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, protected veteran status, race, religion or sexual orientation.
Application Deadline:
11/15/2024
