Position: Executive Assistant to the CEO
We are seeking a meticulous and proactive Executive Assistant to provide essential support to our innovative CEO in a thriving healthcare marketing landscape. This pivotal position allows you to collaborate closely with the executive team, ensuring the seamless execution of day-to-day operations. As the trusted partner of the CEO, your contributions will be crucial in organizing priorities, anticipating needs, and delivering high-level assistance.
Our organization is dedicated to cultivating a distinctive, service-oriented culture, fully embracing a remote work model to reduce our carbon footprint. We utilize cutting-edge cloud-based technologies to foster effective collaboration and maintain robust connectivity among our team members. As a Certified B Corporation, we emphasize sustainability, mutual respect, and wellness, principles that are deeply ingrained in our 2050 Sustainability Pledge and our team-oriented approach.
Career Growth Opportunities
By joining our organization, you will have the opportunity to influence our societal impact while working closely with the CEO to drive innovative solutions in the healthcare sector. You will be in a position to advance your professional development and expand your network within a mission-driven organization.
Company Culture And Values
Our culture is defined by our commitment to sustainability, mutual respect, and wellness. We operate entirely remotely, ensuring that our team remains connected through modern collaboration tools while minimizing our environmental impact. We promote a positive and encouraging environment where each individual is empowered to make meaningful contributions.
Key Responsibilities
As an Executive Assistant, your role will be vital in enhancing the CEO’s effectiveness and reinforcing structure within our rapidly evolving environment. Your proactive demeanor and dedication to clarity will support established processes and the broader team, allowing for seamless operations.
Your primary responsibilities will include, but are not limited to:
- Management of the CEO's daily, weekly, and quarterly commitments while applying communication best practices in interactions with the team and other departments.
- Strategic alignment with EOS methodology, comprehending the overarching vision and understanding how departmental needs intersect. This includes taking detailed notes, organizing priorities, and distributing actionable items to maintain alignment.
- Capturing, prioritizing, and executing actionable plans for the CEO's ideas, ensuring that all initiatives align with operational standards and following through to ensure satisfactory outcomes.
- Overseeing the CEO's email, calendar, and travel logistics, taking proactive action on their behalf when appropriate.
- Coordinating logistics for in-person events, managing details from catering to shipping for various functions, including annual company retreats, client meetings, and conferences.
Required Skills
- Exceptional organizational skills and a keen attention to detail.
- Strong verbal and written communication abilities.
- Proficiency in effective task prioritization.
- Experience with cloud-based collaboration tools and technologies.
- A collaborative mindset with a team-oriented approach.
Qualifications
- 3-5+ years of experience as an Executive Assistant in a fast-paced, scaling business.
- Direct experience working with entrepreneurs, visionaries, and CEOs.
- Proven track record in process creation and implementation, showcasing robust organizational skills.
- A college degree, preferably with coursework relevant to business, marketing, or healthcare.
- Familiarity or experience within the marketing and healthcare sectors is advantageous.
If you excel in a dynamic, fast-paced environment and are eager to be a vital partner to our visionary leader, we invite you to apply and help us shape the future of healthcare marketing.
Employment Type: Full-Time
