Career Opportunities: Receptionist (58691)

Allianz Services is part of Allianz Group, one of the world's leading insurers and asset managers and has succeeded in becoming one individual business segment by combining various businesses from different parent companies. Allianz Services is running service delivery operations in Romania, India, Mauritius and Morocco as well as is operating Consulting hubs in Germany, USA, Italy, France and Singapore with almost 6000 colleagues globally.

Allianz Services Romania has a key role in the transformation of the Group by improving operations and creating a superior experience for customers, offering actuarial, financial, IT, HR and governance services. Our team counts over 1000 passionate professionals whose main assets are the expertise and top qualifications, combined with multilingual skills, ranging from English, German, French and Italian, to Portuguese, Spanish and Romanian.  

At Allianz Services Romania, we aim to attract best talents and create an inspiring environment for our people to develop, while unceasingly caring for our community and for shaping a better future together!

Job role

In this role you will deal with the development and implementation of projects and services, the constant review of new and existing processes, resources and systems, implementing and supervising any changes to the infrastructure, flows and processes of Allianz Services Romania, if necessary, with the aim of improving the performance of operational sphere.

What you will do

• Welcome and assist visitors, clients, partners, suppliers and notify team members of guest arrival
• Receive and sort daily mail/documents/deliveries/couriers
• Manage Reception email folder
• Prepare different type of supporting documents required by departments
• Contribute to the creation of various reports for management
• Manage the temporary and visitors access cards
• Provide support in organizing various company events: client visits
• Contact the maintenance company of the building when necessary
• Support with any ad-hoc request related to office administration
• Monitor the stock of consumables and office equipment, anticipating needs
• Develop, optimizes, and implements new ideas for improving internal processes
• Comply with methodological norms, work procedures, Internal Regulations, Compliance Policy and Anti-corruption Policy of the company
• Comply with internal processes and communication procedures (eg: meeting deadlines);

What you bring

• Ability to build strong working relationships
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• A creative mind with an ability to suggest improvements
• Strong organizational and planning skills in a fast-paced environment
• Excellent communication skills, problem solving ability, team player, very organized
• Flexible and able to think outside the box
• Self-starter and driven
• People oriented
• Customer oriented
• Analytical mindset

You have

• At least 1 year previous experience in a Reception setting required;
• University Degree
• Fluent in English written and spoken
• Knowledge of MS Office (PowerPoint, Outlook, Excel)
• Analytical and attention to details skills
• Accurate and reliable way of working
• Good communication skills
• Good organizational skills
• Customer and service oriented demeanor