Bid Coordinator

WELCOME TO LINAKER

For 30+ years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, our heritage lies in our ability to design and regulate spaces that truly work.

Linaker was founded upon three core values: trust, reliability, and care. We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.

The last few years has seen Linaker grow exponentially and the bid team have been instrumental in this growth. With big plans for 2025 we are now looking for an exceptional Bid Coordinator to join our Business Development team and help drive the business forward.

ABOUT THE ROLE

As a Bid Coordinator you will be accountable for supporting the bid function to create tailored proposals and propositions in a timely manner. Focused on supporting the formulation of bid proposals, evaluating the enquiry with the bid team, and estimating leads. Tracking and managing the progress of works, collating third party data as required and helping with the preparation of final bids for sign off prior to Client presentation.

WHAT YOU WILL BE RESPONSIBLE FOR

• To support the sales administration process from enquiry to mobilisation, as required and instructed.
• Support the Head of Bids in managing the enquiry log and recording activity in line with sales process.
• Ensure the preparation and submission of documentation is timely and accurate, to both internal and external clients.
• Proofread, edit, and format tender responses in line with bid standards and templates, ensuring the submission of quality slick and compelling tender returns.
• To read, digest and storyboard client tender specifications and ensure the timely completion of quality PPQ’s, tenders and proposals, returned within given time frames.
• To research and understand the sector and new developments in it, to ensure interesting and productive communication with clients which promote the Linaker brand.
• Working with the Bid Team to develop sales collateral that is tailored to the client’s needs and specification to ensure the best possible solution is developed and delivered in the best way.
• Identifying new opportunities via research of online portals such as Tenders Direct, Blue Light Portal etc.
• Ensure the bid filing system is followed, ensuring archiving is completed and that all communications are saved in a user-friendly manner to enable easy navigation and interrogation of information.
• To support with site surveys to verify equipment to produce a cost analysis labour load, as required.
• To complete initial internal labour loading against SFG20 timings.
• To support re-tendering and re-costs which require full proposals from the operational team in an inclusive and positive way which promotes a one team ethos.
• Build relationships with Sub-contractors to ensure costs and specifications sent are returned in a timely fashion to meet tender deadlines.
• Attend team meetings to fulfil your role adequately, such as sales and operational meetings, taking meeting actions for distribution to attendees (as required).
• To provide administrative support to the marketing / social media function, as required.
• To constantly strive to push the content and creativity of sales and costing collateral forward.
• Support with the updating / review of bid library content to ensure quality sales collateral is maintained.
• To support in the creation of graphical content to support the sales and marketing function using Adobe packages such as InDesign, Photoshop and Illustrator or MSO Visio, PowerPoint etc as required.
• Support mobilisation to ensure the smooth transition of sales to operations, as required.
• Protect the company’s reputation by ensuring Linaker is always portrayed in a good light and carrying out any other reasonable duties deemed necessary to ensure the business can fulfil its moral and legal duties and obligations.

WHAT WE ARE LOOKING FOR

Education Requirements

• A-level or similar equivalent in English and maths.
• A high level of verbal, written and numerical skills.
• IT literate and advanced user of Microsoft Office; including Word, Excel, and PowerPoint.
• The ability to produce presentations and proposals which use industry terminology and demonstrate the ability to use appropriate and appealing language to convey solutions.
• The ability to understand P&L principles such as gross and net margins, mark ups and multipliers.

Knowledge Requirements

• Experience and good technical understanding of FM services, the services Linaker provide and the value proposition of the supply of such services, as well as ability to chase subcontractors.
• Experience of bid coordination, the time pressures and meeting deadlines.
• Excellent computer skills and ability to spell check, edit and format documents.

Preferred Work Experience

• 3+ years of industry exposure, preferably in a bid coordinating/writing role.
• Experience in a fast paced & busy sales team environment.
• The ability to manage and gain what is required from third parties in a pressured and time focussed environment.
• Hard FM Operational and technical knowledge desirable but not essential.

Other Qualifications, Memberships etc

• Ideally an industry recognised qualification such as APMP.
• An advanced user of MSO, Word, Excel, PowerPoint, Outlook, and Visio, including working with a template.
• Working knowledge of Adobe Design Suite, particularly InDesign.
• Understanding of social media platforms.
• Understanding of P&L and commercial terminology.

Personal Qualities

• An excellent and considered communicator across all stakeholders both internally and externally.
• Driven by the detail, with a passion for accuracy and getting it right first time.
• The ability to listen and interpret need into a value proposition and negotiate within business parameters.
• A natural problem solver, who thrives under pressure. Can stay cool and calm in the face of adversity and can demonstrate empathy when overcoming challenges. Rises to every challenge and can think and problem solve spontaneously and effectively.
• A creative approach with the ability to communicate persuasive factual content, and company USPs both written and verbally.
• Excellent time management skills and prioritisation of tasks amongst multiple deadlines.
• Self-motivated and driven, able to work independently and take responsibility for agreed areas of work.
• Ability to collaborate and work as part of a wider team.
• Can demonstrate an emotional intelligence that balances client service, solutions and supporting others.

THE PACKAGE

• A competitive starting salary of £30,000 - £40,000 with annual pay reviews.
• 25 Days holiday plus bank holidays.
• Plenty of opportunity for progression.
• Flexibility for hybrid working. Linaker office (Bristol or London), combined with home working and a requirement for travel throughout the regional network, as required to support the bid function.
• Health care and medical insurance available after a qualifying period.

INTERESTED

In summary this is a fantastic opportunity for a proven Bid Coordinator that is results orientated and wants to be part of fast-growing business. If you think we’re a match – click apply now! We look forward to hearing from you.