Controller

JOB DESCRIPTION JOB TITLE: Controller

DEPT/PROGRAM: Finance/Admin

REPORTS TO: Executive Director

JOB PURPOSE The Controller is responsible for the accounting operations of the company, including the preparation of financial reports, maintaining an accurate system of accounting records, implementing the systems and infrastructure needed to support EDC financial objectives, and administering a comprehensive set of controls designed to mitigate risk, ensure accuracy of the organization's financial reporting, and compliance with generally accepted accounting principles (GAAP).

DUTIES & RESPONSIBILITIES

• Manage the day-to-day operations of the accounting staff.

• Directly supervise, mentor, coach and provide leadership to the accounting team.

• Implement, document, and maintain adequate and effective internal controls.

• Ensure compliance with required regulations, financial standards, and donor requirements.

• Fully understand financial processes and implement changes, as needed, to improve efficiency and effectiveness.

• Implement and maintain accounting software. Ensure staff is trained on the use of the software.

• Coordinate, organize, and oversee all monthly and fiscal year-end closing activities.

• Monitor and manage external grants, cooperative agreements, and other funding mechanisms to ensure EDC complies with the terms and conditions of grants, agreements, and federal government uniform guidance as required.

• Prepare internal monthly financial statements, variance analysis, ad-hoc financial reports, and reports needed for board meetings.

• Coordinate, plan, and work with auditors in conducting grant audits and annual audits of the company.

• Prepare IRS Form 990, in conjunction with an external tax accountant.

• Manage cash balances, and cash flows and assist with cash flow forecasting.

• Maintain current accounting policies and procedures manual.

• Supervise investment accounting and be the point of contact with the back office of the external investment advisor.

• Monitor grant revenue recognition including proper deferred revenue and receivable balances.

• Manage payroll function, assuring accurate, timely payments, compliance with all regulations, and appropriate accounting.

• Monitor monthly financial reporting.

• Provide direction and assistance to other workstreams and offices regarding accounting policies and procedures.

• Research and resolve complex accounting issues and serve as liaison to workstream teams.

• Assist the Finance Director with reviewing and approving financial reports to donors and reconciling them to the general ledger before submission.

• Actively support the Finance Director in the annual operating budget process and appropriate related analysis throughout the year.

• Actively support the Finance Director with the periodic forecasting process and subsequent reporting to the board of trustees.

• Assist the Finance Director with projects as necessary.

QUALIFICATIONS First and foremost, the applicant must profoundly share EDC’s mission and vision of social justice and be able to manage stressful situations with empathy and calm. Below are additional qualifications.  

• Bachelor’s degree in accounting or finance

• 4 years prior experience at the Controller level

• 4 years prior experience in Fund Accounting

• CPA or advanced degree preferred REQUIRED SKILLS

• Five to eight years of progressive accounting experience in a professional office environment.

• 3 years of supervisory experience required.

• Knowledge of Generally Accepted Accounting Principles is essential.

• Non-profit accounting and grant allocation experience required.

• Proficiency in Microsoft Office software and other financial transaction processing and reporting software.

• Critical to the performance of this job is a demonstrated ability to function as a team member together with the ability to consistently exercise good judgment, excellent analytical skills, accuracy, and attention to detail.

• Must be interested in understanding processes and recommending changes/implementing improvements. Must take initiative where appropriate and possess a strong follow-through to bring projects to timely completion.

CLASSIFICATION This is an exempt, full-time position.

UNION EDC staff are represented by the National Organization of Legal Services Workers (NOLSW, UAW Local 2320, AFL-CIO). This position is not a union position and is not subject to the terms of the collective bargaining agreement.  WORKING CONDITIONS The position requires working with individuals during moments of extreme stress and instability. The position also requires the provision of culturally-sensitive and empathetic services. Some evening and weekend work may be required.  At present, due to the COVID-19 pandemic, and until further notice, EDC is operating in a hybrid fashion, with some remote work and some onsite work. This role will be onsite the majority of the week, depending on the needs of the Finance Department or Program. EDC’s In Office COVID-19 Safety Plan adheres to the CDC’s health and safety guidelines and the federal and state OSHA requirements for workplace safety.  Equipment for remote work, such as a laptop, will be provided per the needs of the program or department this position reports to. *Proof of vaccination required* The employee is expected to be in the office (or available while working remotely) during normal business hours and to communicate with their supervisor regarding whereabouts when elsewhere for meetings or other obligations. Additionally, the employee is expected to be reachable by email, phone and video conference as needed during normal business hours, Monday – Friday 9:00am – 5:00pm.    

PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 ● Prolonged sitting/standing.  

● Extensive typing/data entry.  

● Close visual acuity to prepare and analyze data, text, and figures.  

● Prolonged computer use.

EDC IS AN EQUAL OPPORTUNITY EMPLOYER Eviction Defense Collaborative (EDC), is proud to be an Equal Opportunity employer.  EDC   provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, ethnicity, language, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, genetics, status as a protected veteran, status as an individual with a disability, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DIRECT REPORTS The Controller will supervise the following positions:

• Senior Accountant

• Finance Associates

• Funds Processors

COMPENSATION The base salary for this position is $100,000 An additional $1,000 will be added for each relevant year of experience, up to 10 years of experience. The starting salary for this position is capped at $110,000. EDC offers a Multilingual stipend of $125 per month ($1,500 per year) above the base rate, for specific roles that regularly use oral or written communication with clients or related parties, in Spanish, Cantonese, or Mandarin, in the performance of their regular job duties. To qualify for this stipend, the employee must be fluent in one of the specified languages and pass an oral and/or written test approved by the Labor Management Committee.    This role is not eligible for the multilingual stipend as oral and written communication with clients is not regularly performed as part of the job duties of this position.