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Administrative Virtual Assistant – Women Organization (Philippines - Remote) Contract – Mid-level

Remote:

Full Remote

Contract:

Part time

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

2-3 years of experience as a Virtual Assistant., Excellent communication skills in English., Proficient in Google Suite and Microsoft 365., Strong organizational and time management skills., Ability to work independently in remote settings..

Key responsabilities:

Manage inbox, correspondence, and communications.
Schedule appointments and manage calendars.
Organize files and maintain accurate records.
Assist in drafting presentations and reports.
Handle customer support and HR tasks.

SYMVOS® https://symvos.com/

11 - 50 Employees

See more SYMVOS® offers

Job description

This is a remote position.

Overview:

Synergy in Solutions and Success. SYMVOS, transforming businesses for a better tomorrow.

About us information: As a leading provider of business transformation services, SYMVOS is dedicated to driving innovation now to create a better tomorrow. Using cutting-edge digital technologies, we offer business solutions that assist our clients in solving problems and creating possibilities.

Visit us at www.symvos.com and follow us on LinkedIn: https://www.linkedin.com/company/symvos/

Our U.S based client has an exciting opportunity for an Administrative Virtual Assistant.

Job Summary:

We are looking for a highly organized and proactive Administrative Virtual Assistant based in the Philippines to support our client. The ideal candidate will be responsible for managing daily administrative tasks, handling communications, and providing support to the CEO and CFO. You’ll help streamline operations, manage calendars, organize documents, and ensure smooth correspondence and communication.

Responsibilities and Job Requirements:

Key Responsibilities:

Inbox Management & Correspondence: Respond to emails, inquiries, and messages on behalf of executives.
Managing Communication Channels: Oversee and manage communications across various platforms.
Calendar Management: Schedule appointments, meetings, and events (online & in-person) ensuring that executives are well-prepared.
File & Document Management: Organize and maintain files, perform data entry, and keep accurate records.
Report & Presentation Creation: Assist in drafting presentations, compiling reports, and proofreading documents.
Meeting Agenda Preparation: Draft agendas for meetings and distribute relevant documents in advance.
Market Research & Reporting: Conduct research as needed and prepare reports for management.
Team Communication: Act as a liaison, relaying messages and instructions between team members on behalf of executives.
Meeting Coordination: Schedule and organize Zoom calls for the CEO, CFO, and broader team.
Correspondence: Draft letters, memos, and other communications.
Update Information in Monday.com: Regularly update project and task statuses in Monday.com.
Customer Support: Address inquiries, issues, and complaints from members or partners via email.
HR Support: Assist with onboarding new members and maintaining HR records via email.
Membership Updates & Renewals: Handle member updates and renewal support tasks.

Tools to Use:

· Workspaces: Google Suite & Microsoft 365

· Project Management: Monday

· CRM: Hubspot

· Calendar: Calendly, Outlook, & Google

· Creatives: Canva, Powerpoint & Google Slides, Microsoft Office

· Communications: WhatsApp & Zoom

· Events Management: EventBrite

· AI: ChatGPT

Requirements:

· 2-3 years of proven experience as a Virtual Assistant or similar administrative role for U.S based clients

· Excellent communication skills in English.

· Ability to handle multiple tasks and priorities with attention to detail.

· Proficiency in using the above-listed tools and software.

· Strong organizational and time management skills.

· Ability to work independently in a remote setting.

Preferred: Previous experience working for Women Organizations

Other Details:

· Schedule: Part-time (15-20 hours/weekly), 8/9AM EST starting time

· Fully Remote

· Independent Contractor

EEO Employer:

SYMVOS Corporation is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. SYMVOS Corporation will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require accommodation in using our website for a search or application, please contact info@symvos.com

E-Verify Participation:

SYMVOS Corporation participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, SYMVOS Corporation is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue. For more information on E-Verify, please contact DHS at 888-897-7781 or through their website at dhs.gov/e-verify.