Meeting/ Event Coordinator (55519)

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA. We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses. Our staff operates with the highest standards and principles that support legal and ethical business practices. Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

Tribal Tech, LLC is looking for a Meeting Planner/Project Specialist to provide all aspects of logistical support for advisory council meetings, workgroups and conferences to carry out technical assistance and training support for American Indian/Alaska Native grantees. Responsible for managing requests for training, planning logistics of meetings, and managing a calendar of all events; must be responsive to reporting and meeting contract requirements. Provide support and practice culturally sensitive principles for all materials, exchanges, and contact with grantees and meeting/conference attendees.

Location: Washington, D.C.

Duties and Responsibilities:

• Planning and logistical support, including onsite support, for national and regional tribal grantee conferences with 200-500 attendees, and advisory council meetings with 15-20 attendees.
• Process expense report reimbursements for grantee travel to national and regional conferences (typically for 8-20 travelers). Understand Federal Travel Regulations and GSA per diem rates.
• Maintain a calendar of technical assistance/training and other events in collaboration with organizational partners and the federal client.
• Serves as primary point of contact for the Division of Indian and Native American Program (DINAP) website and communities of practice website, including posting content, providing updates, and maintaining current information.
• Support development and distribution of training materials, including aspects of developing content and marketing the available resources to grantees.
• Provide technical support and assistance to Indian and Native American grantees related to a web-based case management system.
• Assist a high-level executive in a fast-paced environment with administrative tasks.
• Other duties as assigned.
  
  
  

Skills and Abilities:

• Detail oriented with strong ability to anticipate needs and act accordingly.
• Ability to prioritize, manage multiple tasks, and deliver quality results under tight deadlines.
• Ability to create effective messaging and collaborate with multiple sources.
• Ability to be innovative and creative in meeting goals.
• Strong written and verbal communication skills.
• Self-directed and high motivated with excellent customer service skills.
• Demonstrated cultural sensitivity and cross-cultural communication.
• Ability to demonstrate good judgment and decision-making skills, and to take initiative.
• Ability to work both individually and in a team environment.
• Knowledge of web communications, webinar platforms, and social media preferred.
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired.
• Must be able to favorably complete a background investigation.
  
  
  

Education and Experience:

• Bachelor’s Degree in a related field.
• 3-4 years of relevant work experience.
• Experience in arranging conferences, including, but not limited to, negotiating lodging and reserving blocks of rooms, meeting space, audiovisual requirements, hotel transportation, and developing/organizing meeting materials.
• Experience working with federally recognized tribes and/or hosting Native American events.
• A general understanding of budgeting and finance principles, as well as Federal Travel Regulations, helpful but not required.
  
  
  

Disclaimer:

The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Equal Opportunity Employer/Veterans/Disabled