Description
With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.
WHY JOIN US
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:
- Competitive pay up to $72K - depending on experience
- Medical, Dental, Vision and Prescription coverage
- Paid vacation and holidays
- 401(K) match
- Life insurance, AD&D and long-term disability
- Tuition reimbursement
- Opportunities available nationwide
- Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
- Pet Insurance
- Legal Plan, and ID Theft Protection
JOB SUMMARY:
THIS IS NOT A REMOTE ROLE. Reporting to the Director of Operations, the Senior Purchasing Agent is responsible for purchasing materials to support the organization’s procurements needs ensuring an effective, efficient cost-savings. Follows company policies, procedures and practices related to procurement.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for placing purchase orders via the department’s software system in accordance with Company policies and procedures
- Developing and initiating cost-saving procurement initiatives.
- Training and mentoring junior purchasing agents.
- Secure favorable terms with suppliers.
- Establish a solid rapport with the Service Managers and Technicians within your assigned region to ensure efficient communication.
- Communicate with field employees and customers on required quotes and/or equipment purchases.
- Communicate with suppliers, customers, and internal stakeholders to provide status and ETA on all quotes/purchase orders
- Resolve pricing and invoice issues with suppliers/vendors in timely manner while adhering to customer service guidelines
- Monitor and problem solve via phone calls that come in on a daily basis.
- Responsible for reviewing and ensuring compliance with customer contract requirements and executing within established guidelines
- Responsible for maintaining appropriate inventory levels at assigned warehouse locations
- Pack and ship equipment as needed.
- Receive parts and equipment and update database for proper tracking.
- Prepare, analyze and negotiate quotes with suppliers for efficient delivery of products and services to our customers
- Responsible for verifying orders are placed and tracked with preferred vendors via approved supplier list
- Create and maintain departmental lists and databases
- Performs work with an awareness of process improvement and notifying supply chain leaders of any potential or existing issues
- Update 3rd party systems accordingly
- Coordinate with other internal departments to help schedule jobs.
- Track and monitor equipment return process.
- Other duties as assigned
- Knowledge of Sage, GP and/or Netsuite ERP systems is preferred.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:
- Excellent customer service skills with both internal and external customers.
- Prior work experience managing a tea; demonstrated strategic planning skills.
- Proven track record of successful supplier negotiations and cost reduction strategies, including rebate agreements.
- Knowledge of Refrigeration, HVAC, Plumbing, and Energy/Cogen products and service purchasing policies and practices
- Ability to communicate effectively, both verbal and in writing
- Ability to identify purchasing trends.
- Proficiency with Microsoft office automation products such as Word, Excel, Access
- Detail-oriented
- Ability to work independently and in a team-oriented environment
- Proficient typing skills to properly document dictation to update systems
EDUCATION, EXPERIENCE AND/OR LICENSES:
- Associates degree or equivalent work experience
- 2 to 4 years purchasing experience within a similar industry REQUIRED
Senior Purchasing Agent, Procurement Specialist, Strategic Sourcing, Supply Chain Management, Vendor Management, Purchase Negotiation, Contract Management, Purchasing Strategy, Procurement Leadership, Supplier Relationship Management, Buying Specialist, Materials Procurement, Cost Negotiation, Sourcing Strategies, Inventory Control #JM2023
CoolSys - Technicians from CoolSys on Vimeo.
