Grants Coordinator

Summary:

We are seeking a Grants Coordinator who will help hundreds of animal rescues and shelters across the country do more for animals.   This person will be an integral part of a highly collaborative team at one of the nation’s largest animal welfare grant makers. Since 2001, the ASPCA has given more than $200 million in grants to more than 3,500 animal shelters, municipal and governmental agencies, rescue groups, universities, and other mission-aligned organizations nationwide to further the ASPCA’s programmatic goals. These goals include ending the euthanasia of dogs, cats, and equines, except when it is the more humane and responsible option, and ending systems and practices that perpetuate animal cruelty.

The Grants Coordinator is a member of the organization’s Grants Team who supports the day-to-day operations and the grant lifecycle for each of their assigned grant requests. Their responsibilities include working daily within the grantmaking databases (Fluxx and Airtable), providing timely, high-quality support to all internal and external clients (grant applicants; grantees; ASPCA staff), and working with other members of the Grants Team to facilitate efficient grantmaking processes and support team operations and organizational initiatives. 

This remote-based position (which requires travel, as described below) is open to all candidates based within the United States. This position can also be performed from the ASPCA’s midtown location in New York City.

Application Deadline: We will be accepting applications until Monday, June 9, 2025 @ 11:00am ET.

Compensation

The target hiring range is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor.  You can view which zone applies to you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email to Careers@aspca.org for more information.

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. 

• Zone 1: $22.12 - $23.31 per hour

• Zone 2: $24.41 - $25.72 per hour

• Zone 3: $26.85 - $28.29 per hour

Benefits

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to:

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.

• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.

• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.

• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

For more information on our benefits offerings, visit our website.

Responsibilities:

Responsibilities will include, but are not limited to:

Grants Coordination (60%):

• Represent the ASPCA by providing outstanding service as the first point of contact for many organizations

• Support pre- and post- grant processes for assigned grant requests, including proposal intake and review, grant approvals and contract routing, grant payments, grantee reports, and close-outs

• Screen assigned grant applications for missing or incomplete data; conduct due diligence and ensure compliance with ASPCA standards; correspond with applicants to follow up and resolve issues

• Monitor grants mailbox to efficiently resolve or facilitate the resolution of email inquiries

• Facilitate regular review, updates, and maintenance of Standard Operating Procedures (SOPs) for grants management work

• Support team members during periods of heavy workload or absences, as needed

Grants Database Management (40%):

• Provide technical support to internal and external parties

• Maintain and regularly update SOPs for grants databases; provide training to team and Grant Officers for onboarding, and for new functionality

• Maintain data quality; perform regular data maintenance, coding, and integrity checks in Fluxx and Airtable

• Provide feedback to Airtable users if components are not being used correctly

• Modify grant application templates, interfaces, and other components in Airtable

• Maintain user permissions and access in Fluxx and Airtable

• Research, diagnose, and resolve technical issues in Fluxx and Airtable

• Monitor new technical releases and other updates for grants databases and share information with the team

Exemplifies the ASPCA’s Core Values:

• Has Commitment and dedication to improving the lives of animals

• Demonstrates Ownership and feels responsible for outcomes

• Believes in Team – that we are stronger together

• Seeks to Elevate others and reimagine what is possible

• Focuses on Impact, specifically making change for animals

Education and Experience Requirements:

• High School diploma, GED, or equivalent professional experience required

• At least one year of technical support, customer service, and/or customer support experience required

• At least one year of administrative or operational experience required

• Experience using grants management databases or other Customer Relationship Management tools (CRMs) preferred

• Experience with animal welfare, animal shelters, animal rescue and/or animal care highly preferred

Skills and Qualifications

• Ability to provide high levels of customer service to a diverse audience

• Collaborative team player with strong interpersonal skills

• Proficient in a variety of computer programs with an affinity for adopting new technology quickly; experience with Airtable and/or Excel or other database/spreadsheet application  required; experience with Fluxx preferred

• Strong communication skills including the ability to professionally represent the ASPCA in oral and written communications with other organizations and individuals outside the ASPCA.

• Highly organized with a strong attention to detail – able to consistently bring attention even when engaged in repetitive tasks

• Brings empathy and compassion to the grant-making process with the understanding that difficult decisions will sometimes be required to maintain our focus on the big picture

• Ability and willingness to travel up to 10% of the time as needed

Stay Connected – Join Our Talent Community:

If you are interested in joining our team but do not see a position listed that fits your experience or interests, please join our Talent Community to stay connected to future opportunities with the ASPCA.

Qualifications:

Language:

Education and Work Experience:

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.  A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA.  Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status,  or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).