Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar role, ideally supporting C-suite executives., Proficiency with productivity tools like Google Workspace, Trello, and Microsoft Office Suite., Exceptional organizational and multitasking skills with a keen attention to detail., Excellent written and verbal communication skills, with the ability to handle confidential information discreetly..

Key responsibilities:

Manage complex calendars and coordinate meetings across different time zones.

Draft and oversee executive communications, including emails, reports, and presentations.

Track project progress using tools like Trello and Notion to ensure deadlines are met.

Coordinate travel arrangements and manage itineraries for executives.

Job description

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST
Time Zone: Eastern Standard Time (EST)
Holiday Orientation: U.S.-based holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

Role Overview
The Executive Assistant will provide high-level administrative support to the leadership team, ensuring operational efficiency and seamless execution of daily tasks. Acting as a trusted partner to executives, the Executive Assistant will manage scheduling, communication, travel, and special projects while maintaining discretion and professionalism. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Calendar and Schedule Management: Manage complex calendars across time zones and coordinate internal and external meetings.
Communication and Correspondence: Draft, review, and oversee executive emails, reports, and presentations.
Project Management: Track progress on initiatives using tools like Trello and Notion to ensure deadlines are met.
Travel and Logistics: Coordinate comprehensive travel arrangements and manage itinerary updates.
Administrative Support: Process expense reports, organize document systems, and order office supplies.
Social Media Management: Post organic content across social media platforms and support branding efforts.
Stakeholder Engagement: Act as a liaison between executives and stakeholders, fostering professional relationships.

Requirements

Must-Have:

Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
Proficiency with productivity and collaboration tools like Google Workspace, Trello, Slack, and Microsoft Office Suite.
Exceptional organizational and multitasking skills, with attention to detail.
Excellent written and verbal communication abilities.
Ability to handle confidential information with discretion.
Proactive, self-starter attitude with strong problem-solving skills.

Nice-to-Have:

Familiarity with project management tools such as Notion or Trello.
Experience with financial tools like QuickBooks or Ripping.
Exposure to social media management and content creation.
Prior experience working in fast-paced tech, startup, or innovation-driven environments.
Familiarity with secure communication tools and VPNs.

Benefits

Compensation Package: