Offer summary

Qualifications:

Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives., Proficiency with productivity and collaboration tools like Google Workspace, Trello, and Microsoft Office Suite., Exceptional organizational and multitasking skills, with attention to detail and excellent communication abilities., Ability to handle confidential information with discretion and a proactive, self-starter attitude..

Key responsibilities:

Manage complex calendars and coordinate internal and external meetings across time zones.

Draft, review, and oversee executive emails, reports, and presentations.

Coordinate comprehensive travel arrangements and manage itinerary updates.

Act as a liaison between executives and stakeholders, fostering professional relationships.

Job description

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST
Time Zone: Eastern Standard Time (EST), but flexible to shifting time zones
Holiday Orientation: U.S.-based holidays

About the Company
The company is a pioneering organization in the tech and innovation space, specializing in disruptive solutions that revolutionize industries. As a fast-growing entity, the company thrives on agility, innovation, and excellence, delivering world-class products and services to its clients. The company’s culture is dynamic and collaborative, with a strong emphasis on personal growth and impactful work.

Role Overview
The Executive Assistant will provide high-level administrative support to the leadership team, ensuring operational efficiency and seamless execution of daily tasks. Acting as a trusted partner to executives, the Executive Assistant will manage scheduling, communication, travel, and special projects while maintaining discretion and professionalism. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Calendar and Schedule Management: Manage complex calendars across time zones and coordinate internal and external meetings.
Communication and Correspondence: Draft, review, and oversee executive emails, reports, and presentations.
Project Management: Track progress on initiatives using tools like Trello and Notion to ensure deadlines are met.
Travel and Logistics: Coordinate comprehensive travel arrangements and manage itinerary updates.
Administrative Support: Process expense reports, organize document systems, and order office supplies.
Social Media Management: Post organic content across social media platforms and support branding efforts.
Stakeholder Engagement: Act as a liaison between executives and stakeholders, fostering professional relationships.

Requirements

Must-Have:

Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
Proficiency with productivity and collaboration tools like Google Workspace, Trello, Slack, and Microsoft Office Suite.
Exceptional organizational and multitasking skills, with attention to detail.
Excellent written and verbal communication abilities.
Ability to handle confidential information with discretion.
Proactive, self-starter attitude with strong problem-solving skills.

Nice-to-Have:

Familiarity with project management tools such as Notion or Trello.
Experience with financial tools like QuickBooks or Ripping.
Exposure to social media management and content creation.
Prior experience working in fast-paced tech, startup, or innovation-driven environments.
Familiarity with secure communication tools and VPNs.

Benefits

Compensation Package: