Offer summary

Qualifications:

At least 3–5 years of experience as an Executive Assistant or similar role., Excellent written and verbal communication skills., Highly organized with strong attention to detail and problem-solving abilities., Tech-savvy and comfortable using various digital tools for task management..

Key responsibilities:

Manage and organize executives’ inboxes and draft responses as needed.

Prioritize and manage daily tasks, appointments, and meetings for higher management.

Act as a gatekeeper for executive time and attention, resolving scheduling conflicts.

Prepare and edit correspondence and maintain confidentiality of sensitive information.

Job description

Company Name: Petra Brands

Employment Type: Remote, Full-Time

Position: Executive Assistant

Location: Remote (Philippines-based)

Company Overview:

We are a dynamic, fast-growing party supplies company committed to high-quality products and exceptional customer service. With a diverse portfolio of Party supplies, Paper Products, Beauty Products, and Pet Products, we are dedicated to operational excellence. We seek an experienced Procurement/Supply Chain Manager to lead and optimize our procurement operations in China, driving supplier management, product sourcing, inventory control, and supply chain efficiency.

About the Role
We are looking for a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate will be responsible for managing emails, handling tasks and priorities, and acting as a key support system to ensure smooth day-to-day operations. This role requires excellent communication skills, a problem-solving mindset, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Manage and organize executives’ inboxes, flag important communications, and draft responses when needed.
Prioritize and manage daily tasks, appointments, and meetings for higher management.
Proactively identify and resolve scheduling conflicts, task bottlenecks, and administrative issues.
Act as a gatekeeper for executive time and attention.
Take initiative to follow up on pending actions and ensure timely completion.
Prepare and edit correspondence, communications, presentations, and other documents.
Maintain confidentiality of highly sensitive information.
Liaise between departments, clients, and stakeholders as needed.
Monitor and manage task lists, project deadlines, and team follow-ups.

Qualifications

Based in the Philippines with reliable internet and work-from-home setup
At least 3–5 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
Excellent written and verbal communication skills
Highly organized, with strong attention to detail
Tech-savvy; comfortable using email management tools, calendar apps, task management platforms (e.g., Google Workspace, Slack, ClickUp, Asana, Notion)
Problem-solver with a proactive approach to challenges
Able to manage multiple priorities under minimal supervision
Flexible and adaptable to a dynamic, evolving work environment