Offer summary

Qualifications:

3+ years of experience supporting senior level and C-suite executives., Demonstrated success in remote work and managing across time zones., Exceptional written and verbal communication skills., Ability to anticipate needs and offer creative solutions..

Key responsibilities:

Provide day-to-day administrative support to the CEO and President.

Manage calendars and inboxes, ensuring timely responses.

Coordinate meetings, prepare agendas, and track action items.

Assist with travel logistics and prepare materials for reports and presentations.

Job description

Topicals is seeking a proactive, highly organized and creative Executive Assistant who has a bias to action, to support our CEO and our President. This role requires a resourceful self-starter who thrives in a dynamic, fully remote environment. The ideal candidate is a service leader who enjoys problem solving and creating efficiencies while also operating with a high level of discretion.

Key Responsibilities

Provide day to day administrative support to CEO and President, working across multiple timezones.

Manage calendars and inboxes, ensuring timely responses and escalation as necessary.

Coordinate all meetings, prepare agendas and track post meeting action items and follow ups.

Operate with a high degree of discretion and professionalism.

Build strong relationships with key stakeholders, serving as a representative for the CEO and President in their absence.

Prepare CEO and President for external meetings by providing meeting briefs and all materials in advance.

Coordinate and manage travel logistics including flights, accommodations, ground transportation, dining reservations and itineraries.

Serve as a liaison between executives and internal teams, fostering smooth communication and follow through.

Assist with the preparation of materials for reports, presentations and board meetings.

Support the planning and coordination of retroactive business performance reviews, off-sites and various team events.

Contribute to special projects and other duties as needed

Skills and Requirements

3+ years proven experience supporting senior level and C-suite executives.

Demonstrated success working remotely and/or across time zones.

Proven ability to efficiently manage multiple priorities.

Exceptional written and verbal communication skills.

Ability to anticipate needs, use sound judgement and offer creative solutions.

Topicals, an equal opportunity employer, is committed to equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, creed, sex, gender, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, reproductive health decision making, or any other status protected by applicable law. The Company also makes reasonable accommodations for qualified applicants with disabilities in accordance with all legal requirements. Any applicant who requires assistance with the application or resulting process should contact People & Culture (hr@mytopicals.com) to request that accommodation.

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