Administrative Assistant

Job Description

Residency Requirements: Must reside in North Carolina

The Office Administrator provides general administrative support services to the School Office staff including processing mail, ordering supplies, maintaining office equipment, and other duties that create a pleasant, organized work environment which promotes productivity. The position coordinates events, assists with special projects as requested, and is supremely attentive to facilitating effective communication between families, teachers and the general community.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, North Carolina Virtual Academy (NCVA). We want you to be a part of our talented team!

The mission of North Carolina Virtual Academy (NCVA)is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

 ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

• Assists with inventory and maintenance of all office equipment, supplies, and services; Fulfills approved materials requests; Reviews and approves office supply requisitions and makes approved purchases; Reviews and approves office supply requisitions and makes approved purchases;
• Designs and implements filing systems for accounts payable and receivable records; Establishes procedures for record keeping; Monitors and ensures filing systems are maintained and current; Streamlines various procedures for retention, protection, retrieval, storage and disposal of records where applicable for evolving efficiency;
• Acts as primary point of contact (POC) for accounts payable duties: Review all invoices for appropriate documentation and approval prior to payment; Process 3 way P.O. matching invoices; Reconcile vendor statements, research and correct discrepancies; Prioritize invoices according to cash discount potential and payment terms; Process employee expense reports;
• Manages, trains, and coaches any interns and volunteers
• Acts as primary point of contract (POC) for all issues related to the facility, including maintenance, upkeep, and technology infrastructure;
• Ensures adherence to office policies and procedures; Monitors and analyzes internal processes;
• Sorts and distributes mail; Coordinates all incoming/outgoing package processes on-site (Fed-Ex, UPS, courier service); Acts as POC for questions regarding logistics and shipping; Maintains stamps, mailing and package shipment supplies; Processes incoming and out-going faxes;
• Sets up conference calls, meetings and office functions both on and off-site; Coordinates special events; Creates and maintains administrative calendars in Outlook, as needed;
• Keep all conference rooms, kitchen and general traffic areas clean, safe and in order;
• Assists in maintaining contact with families, teachers, and other community members; Manages the school’s general information email address; Provides general administrative support by handling the telephone system and coordinating and updating the automated phone tree
• Develops and implements a plan to collect and distribute all student and faculty IDs.

MINIMUM REQUIRED QUALIFICATIONS:

• High School diploma OR General Educational Development (GED) certificate AND
• Four (4) years of related experience OR
• Equivalent combination of education and experience
• Great organizational and time management skills
• Experience using search engines (Internet) for research projects
• Experience using a student information system and/or other type of database
• Working knowledge of digital phone systems (PBX or others)
• Professional experience using Microsoft Outlook, Word, Excel, Access
• Strong written and verbal communication skills
• Ability to pass required background check

DESIRED QUALIFICATIONS:

• Experience with inventory management
• Experience with office management
• Experience working on or with a team

Work Environment: This is an office based position. The noise level is usually moderate (computers, printers, light foot traffic and conversation, etc.).

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.  All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. 

Job Type

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting stridecareers@k12.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.