Senior Event Manager

SENIOR EVENT MANAGER

General Summary

The Senior Event Manager is responsible for managing and supporting various events, from the beginning of conception through to the execution and final reconciliation, including budget. This position is accountable for day-to-day operation of large scale/budget meetings, client management and reporting on ROI.

Essential Functions

• Lead project manager for large scale projects with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s).
• Work with, lead, and support the project team to ensure adherence to client and company standards.
• Budget development, implementation, and wrap-up report development.
• Responsible for building project timelines/plans and managing the project plan to drive the team to meet the client and vendor deliverables, as well as anticipating and managing when deadlines may be missed.
• Be solution-oriented and forward thinking when responding to client questions or providing recommendations.
• Maintain all historical data for projects overseeing.
• Analysis and reporting responsibilities of various conference data for client.
• Supplier procurement and management of contracts to ensure quality and contractual compliance.
• Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review.
• May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management.
• May require speaker management to include speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management.
• Special event review, selection, and management.
• Survey analysis and provide compilation of feedback to client.
• On-site venue execution to include staff assignments/management, venue supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management where applicable.
• Contract Signing Authority up to (50th percentile of average dollar range).
• Other duties as assigned .
  
  

Minimum And Preferred Qualifications

• Bachelor’s degree or equivalent experience.
• Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations.
• 7+ years of meeting management with at least 3-5 years of proven expertise in leading complex events, managing the planning, execution, and implementation of association event(s).
• Conference strategy – provide oversight and strategic guidance to association teams related to their events. Attain a high-level awareness of events scale and scope to provide forward-thinking strategies.
• Solutions Driven – Think creatively and bring innovative ideas and solutions to the client’s events through collaboration with Executive Directors and other appropriate association team members.
• Facilitate and guide association volunteer committee(s) with regular meetings and communication. Provide knowledge of hospitality standards that volunteers may not be familiar with.
• Experience managing committees/ executive boards/volunteers.
• Knowledge of destinations, hotels and venues nationwide.
• Calm and flexible approach to handling the stress of ever-changing demands.
• Strong organizational skills and ability to multi-task and prioritize.
• Strong leadership skills.
• Strong creative problem solving.
• Strategic decision-making ability.
  
  

WORKPLACE LOCATION REQUIREMENTS

Remote or Hybrid (working as a combination of remote and in-office presence) as well as the possibility of being onsite at client and/or event locations.

Travel Requirements

Ability to travel at least 30%.

Scheduling Requirements

Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

Essential Physical Functions And Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain either in a stationary position most of the time (such as when working in the office), while also being able to stand and/or move for the majority of the time (such as when executing events onsite).
• Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
• Frequently moves inside the office to access file cabinets, office machinery, etc.
• Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
• Frequently communicates with others and must be able to exchange accurate information in these situations.
• Frequently operates a computer and other electronic equipment.
• The noise level in the office work environment is usually low to moderate, while event environments may be moderate to noisy.
• The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
  
  

About Etherio

At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time.

Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why.” Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.

Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in our office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to work out loud with a diverse team of professionals who are learners and teachers together, enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.

Joining our team comes with perks that support you in your personal and professional journey.

Benefits include:

• Medical, dental, vision, and more.
• 401(k) with matching.
• Generous paid time off.
• Flexible and hybrid work schedules.
  
  

Our approach has scored us many industry awards over our 30-year history, including 17 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies. As leaders in the industry, we're always exploring new ways to solve challenges for our clients.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.

Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact hr@etherio.com.