Offer summary

Qualifications:

5–8+ years of experience in executive support or strategic operations., Strong strategic thinking and business acumen with excellent communication skills., Highly organized and self-directed, capable of managing multiple priorities under tight deadlines., Proficiency in tools like Google Workspace, Asana, Notion, and Slack is a plus..

Key responsibilities:

Lead and manage high-priority, cross-functional projects for the executive team.

Provide critical analysis and recommendations to support executive decision-making.

Craft and coordinate internal communications and company-wide announcements.

Oversee systems and workflows that support the executive, including calendar optimization and meeting planning.

Job description

nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.

Our client is on a mission to revolutionize the way buildings are managed for a sustainable future. Their products simplify complex building data and technology, empowering building owners and operators to easily combat the climate crisis.

We’re seeking an experienced Chief of Staff/ Executive Assistant to deliver high-level, strategic support to our C-suite leadership. The ideal candidate will bring at least five years of experience in executive support or strategic operations, coupled with a proactive mindset, exceptional organizational skills, and the ability to navigate complex priorities with ease. This role extends well beyond administrative support—it demands critical thinking, sound judgment, and the capacity to operate as a trusted strategic partner to the executive team.

What you will do:

Drive Strategic Initiatives: Lead and manage high-priority, cross-functional projects and initiatives on behalf of the executive team, ensuring accountability, alignment, and timely delivery.

Support Executive Decision-Making: Provide critical thinking, analysis, and recommendations to inform strategic decisions. Prepare briefing documents, business cases, and presentation materials.

Act as a Force Multiplier: Amplify the executive’s capacity by streamlining operations, managing priorities, and proactively solving problems before they escalate.

Own Internal Communication: Craft and coordinate executive communications, town halls, leadership updates, and company-wide announcements.

Foster Cross-Functional Collaboration: Build relationships across departments to ensure visibility, alignment, and seamless execution of strategic objectives.

Board and Stakeholder Engagement: Help prepare materials and coordinate communication with board members, investors, and key external partners.

Operational Planning: Partner with functional leaders on annual planning, goal setting (e.g., OKRs), and performance tracking.

Manage the Executive Office: Oversee systems and workflows that support the executive, including calendar optimization, high-impact meeting planning, and delegation of follow-ups where appropriate.

Represent the Executive Externally: Act as the client’s representative in key meetings and external engagements, building strong relationships with partners and stakeholders to ensure alignment, trust, and effective collaboration.

Who you are:

5–8+ years of experience in a Chief of Staff, strategic operations, management consulting, or business leadership role supporting executive leadership

Proven ability to lead complex initiatives across cross-functional teams in fast-paced, high-growth environments

Strong strategic thinking, business acumen, and communication skills—able to go deep on data, yet simplify complexity for clarity and action

Highly organized and self-directed, with the ability to manage multiple priorities under tight deadlines

Excellent interpersonal and relationship-building skills—you lead through influence, not authority

Comfortable handling sensitive information with discretion and professionalism

Proficiency in tools like Google Workspace, Asana, Notion, Slack, and data/BI tools is a plus

We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The nXscale Referral Program is still open!

Give your friends the chance to work in a global startup. Refer friends here: https://nxscale.com/referral-program/#form

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