Offer summary

Qualifications:

Detail-oriented with strong organizational skills., Proactive with the ability to take initiative and follow through on tasks., Excellent communication skills for professional interactions with clients and vendors., Proficient in using technology and basic Excel functions for task management..

Key responsibilities:

Coordinate and manage the CEO's priorities and schedules.

Handle client communications and ensure exceptional customer service.

Manage flight schedules and internal team calendars for efficient operations.

Execute administrative tasks and assist in general operations for the CEO.

Job description

This is a remote position.

Executive Assistant

Join a prestigious private jet brokerage, specializing in organ transplant flights, corporate luxury travel, and private luxury travel for families and friends. Play a pivotal role in ensuring seamless, high-quality travel experiences for high-profile clients. This role is key to helping the CEO stay organized and efficient—balancing task management, communication, and administrative coordination in a fast-paced environment. If you’re detail-oriented, proactive, and thrive in keeping busy teams on track, this role was made for you.

What You'll Do:

Coordinate and manage leadership’s priorities by maintaining detailed to-do lists, scheduling appointments, organizing WhatsApp task reminders, and ensuring timely follow-ups and execution.
Handle client communications via calls, emails, and CRM inputs, ensuring exceptional customer service for ultra-high-net-worth individuals and C-suite executives.
Manage flight schedules and internal team calendars for streamlined operations.
Execute administrative tasks, such as CRM updates and compiling daily data for air medical evacuations.
Collaborate with supervisors to adhere to Standard Operating Procedures (SOPs).
Assist in general administrative tasks for the CEO so he can manage his time efficiently.

Who You'll Work With:

Work closely with the founding partners of a high-speed real estate and construction company. You’ll play a critical role in supporting both day-to-day administrative operations and high-level project coordination.

Who We're Looking For:

Organized: Able to manage numerous small tasks, maintain structured to-do lists and schedules, and follow up consistently without needing reminders.
Proactive: Takes initiative, follows through without being asked twice, and uses sound judgment to move tasks forward.
Clear Communicator: Handles phone calls and emails professionally when dealing with vendors and service providers.
Tech Adaptable: Can learn to use tools like Monday.com quickly for task and CRM management.
Excel Proficient: Comfortable with basic spreadsheet tasks such as data entry (advanced formulas not required).
Experience: General work experience is required.

Why Join Us?

Impact: Be the behind-the-scenes powerhouse ensuring the CEO’s nighttime hours run smoothly, supporting urgent needs and high-priority travel operations.
Culture: Work with a responsive, fast-moving team that thrives on precision, efficiency, and high accountability—no matter the hour.
Benefits:
- Enjoy preset salary growth and weekly salary payments.
- 100% work-from-home flexibility.