Offer summary

Qualifications:

Minimum 3-4 years of experience in real estate administrative support or transaction coordination., Strong English communication skills, both written and verbal., Proven ability to work independently and manage multiple priorities., Advanced organizational skills with strong attention to detail..

Key responsibilities:

Coordinate and manage real estate transactions from initiation to completion.

Process and maintain accurate listing documentation and updates.

Organize and schedule property showings for the real estate team.

Create and maintain efficient administrative systems and procedures.

Job description

This is a remote position.

Role Name: Real Estate Administrative Assistant

Schedule:

20-hours/week
Core hours 11:00 AM - 3:00 PM

Client Timezone: Mountain Standard Time (MST)

Client Overview

Join a thriving land development and real estate consultancy that partners with cities, developers, and builders across Western Canada. This established firm provides expert consulting services for major development projects while maintaining a growing real estate presence. With a newly expanded office and increasing market presence, this represents an excellent opportunity to join a dynamic organization during an exciting growth phase.

Job Description

Take ownership of essential administrative operations in this dynamic role supporting multiple aspects of a growing real estate and land development business. You’ll be instrumental in managing transaction coordination, listing administration, and maintaining smooth operational workflows. This position offers unique exposure to both traditional real estate operations and large-scale land development projects. Starting as a part-time role with structured hours, this position provides clear potential for growth into a full-time position as systems and processes are established.

Responsibilities

Coordinate and manage real estate transactions from initiation to completion
Process and maintain accurate listing documentation and updates
Organize and schedule property showings for the real estate team
Manage document flow and ensure proper filing of all transaction paperwork
Create and maintain efficient administrative systems and procedures
Support multiple team members with various administrative needs
Handle time-sensitive documentation and maintain deadline tracking
Ensure compliance with real estate documentation requirements
Process evening paperwork and prepare next-day materials

Requirements

Minimum 3-4 years of experience in real estate administrative support or transaction coordination
Strong English communication skills, both written and verbal
Proven ability to work independently and manage multiple priorities
Demonstrated experience with real estate transaction management systems
Advanced organizational skills with strong attention to detail
Proficiency in standard office software and ability to learn new systems quickly
Reliable internet connection and proper home office setup for remote work
Ability to work specified hours in Mountain Standard Time zone
Professional demeanor and strong work ethic
Experience supporting multiple team members simultaneously