Offer summary

Qualifications:

Experience with basic account keeping and payroll processing, preferably using Xero., Strong organizational skills and attention to detail for managing client and appointment records., Ability to communicate effectively with clinicians and clients., Familiarity with health practice management and compliance regulations..

Key responsibilities:

Perform basic account keeping tasks including reconciliation of invoices and preparation for BAS lodgements.

Process payroll and manage employee records through Xero.

Update client details, manage invoicing, and handle appointment scheduling.

Support clinicians with administrative tasks and ensure compliance with health practice regulations.

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Job description

• Basic Account Keeping (Xero): Reconciliation of invoices and expenses; preparation of records for BAS lodgements.

• Payroll and Employee Management: Processing payroll and superannuation through Xero.

• Client and Appointment Management: Updating client details, invoicing, uploading files, and sending intake forms.

• Clinician Support: Liaising with clinicians regarding workload management; completing administrative tasks, scheduling, and client follow-ups as directed.

• General Office Administration: Sending emails and flyers, drafting letters, ensuring the website and social media are up to date, monitoring emails, sourcing quotes, placing orders (when necessary), and creating or streamlining processes in line with policy and procedure compliance.

• Health Practice Management: Navigating health system compliance, managing confidentiality, maintaining basic client files, and handling service agreements.

Required profile