Bid & Proposal Co-ordinator

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Our brand promise – when you need to be sure – underscores our commitment to trust, integrity and reliability.

Job Title: Bid & Proposal Coordinator

Job Type: Permanent

Hours: 37.5 per week

Travel: Travel may be required, but low frequency.

Job Location: Ellesmere Port / Hybrid

As Bid & Proposal Coordinator you’ll be responsible for supporting the end to end process of tender management. You will have direct input into supporting high quality, compelling tender responses formulated to inspire prospective clients to a position of confidence in placing work with SGS. You will manage and monitor tender portals and subscriptions to ensure tender opportunities are identified and processed through to timely completion and submission by deadline. Opportunities will be varied both in the service scope being procured and their relative size and complexity, and you will need to be dynamic and versatile in your approach.

You will be responsible for playing a vital support role to the tender team in the wider objectives of devising the most reasonable and achievable strategy for the bid in order to deliver the best chances of success. This will include completion of necessary internal governance processes, as well as collaboration with various key contributors and stakeholders across the SGS business to coordinate key tender related activities that contribute to a high quality, compelling tender response.

Key Aspects of the Role

• Managing tender portal activity to register interest and coordinate the clarifications process in liaison with the Tender Team Manager and SGS / client stakeholders.
• Maintaining CRM records, ensuring information is accurate and up to date.
• Coordinate meetings and communications with SGS and client stakeholders.
• Completing tender SQ/PQQ questionnaires and compiling supporting evidence.
• Identification of opportunities via SGS search engine(s).
• Interfacing with experts within SGS to gather and collate technical and commercial information.
• Giving input and support to the bid / proposal writing process.
• Ensuring the tender authorisation process, review and bid gateways are adhered to.
• Maintaining the SGS tender document library, keeping key content up to date, including company information, case studies / testimonials.
• Develop and maintain the response content library using meta tags and indexation to streamline the tender response process.
• Keeping information up to date where tender portals require SGS documents to be refreshed annually.

Skills and Experience

To be successful in this role, you’ll need: 

• Extensive and recent tender / bid coordination experience in a similar position within a large corporate organisation within the TIC industry, or a company that regularly supply services to large corporate clients with multi-faceted requirements.
• To be highly results focused and commercially aware, you’ll need to think creatively and will have the ability to understand both SGS and client operational requirements.
• Excellent interpersonal and communication skills with the ability to interact with all levels of management, consultants, and clients, with highly developed customer service soft skills.
• Excellent command of client procurement and online tender systems (IE Jaggaer, SAP, Ariba, WAX, in-tend, Delta and Proactis). 
• Ability to understand a diverse range of services across multiple industries.
• Excellent command of Microsoft’s ecosystem of productivity apps.
• Meticulous attention to detail.
• Strong analytical thinking and creative skills.
• Extensive technical tender experience including public procurement processes.
• Excellent time management skills with the ability to prioritise tasks and deliver essential requirements by set deadlines.
• Full driving licence for use in the UK.

Desirable skills, experience, and qualifications

• Capability and flair for bid writing.
• Experience in the Testing, Inspection and Compliance (TIC) sector.
• Relevant degree or industry qualification (for example APMP).
• Customer Service qualification such as NVQ, Practitioner, Institute of Customer Service.

At SGS, we believe in rewarding our employees for their hard work and commitment. As part of our team, you would be eligible for:

• Performance related bonus (discretionary and subject to eligibility criteria)
• Private medical cover (subject to eligibility criteria)
• Competitive pension scheme + Life Assurance
• Generous Annual Leave allowance (increasing with service) plus bank holidays
• An additional day off for your birthday

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, colour, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

APPLY NOW for full consideration, if you are selected for an interview, or further consideration, we will be in touch with you directly.