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Virtual Executive Assistant

Remote: 
Full Remote
Contract: 
Freelance
Work from: 
Anywhere

Offer summary

Qualifications:

Relevant qualification in administration or a related field., At least 5 years of experience supporting executive offices., Strong organizational skills and tech-savviness, including proficiency in Microsoft 365 and project management tools., Excellent communication skills, adaptable to different contexts. .

Key responsibilities:

  • Manage complex calendars and travel schedules for the founders.
  • Handle email correspondence and prioritize tasks effectively.
  • Book personal and business appointments and coordinate logistics for events.
  • Provide operational support and liaise with clients and suppliers.

RecruitMyMom.co.za logo
RecruitMyMom.co.za Human Resources, Staffing & Recruiting SME https://www.recruitmymom.co.za/
11 - 50 Employees
See all jobs

Job description

This is a remote position.

We’re looking for a dynamic, detail-oriented, and tech-savvy Executive Assistant to support two founding partners of a growing property investment and development firm. With a head office based in London and expanding, the business is fast-paced and constantly on the move — and we need someone who can keep up. This fully remote opportunity working 25 - 30 hours per week as an independent contractor. This role is ideal for an intuitive professional who takes ownership of their work, listens carefully, and thrives in a multitasking environment.

You’ll be the right hand to two busy founders, managing a range of tasks from diary and email management to organising personal appointments and coordinating small events. You’ll also handle quotes, supply orders, and provide day-to-day operational support.

  • Managing complex calendars and travel schedules

  • Handling email correspondence and flagging priorities

  • Booking personal and business appointments

  • Coordinating logistics for small team events and meetings

  • Liaising with suppliers and sourcing quotes

  • Supporting business operations with admin and task follow-ups

  • Acting as a professional liaison with clients and a friendly face to the internal team
Requirements
Relevant qualification
A seasoned and experienced assistant with at least 5 years solid experience supporting executive office
Proactive, adaptable, and reliable approach
Tech-savvy with strong organisational skills
Excellent communicator who can switch from formal to casual as needed
Someone who works independently, owns their tasks, and takes pride in the details
A multitasker who thrives in a dynamic, ever-changing environment
Must have a fully equipped home office and stable internet connection
Tech-savvy with strong organisational skills
Proficient in Canva for light design tasks and presentations
Comfortable using Monday.com (or similar project management tools)
Experience with SharePoint, Microsoft 365, and cloud-based collaboration tools
Confident navigating scheduling tools, file sharing systems, and remote work software

Benefits
Fully remote working.
Flexible hours.



Salary:

R300 per hour

Required profile

Experience

Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Business CommunicationEmail ManagementCalendar ManagementRemote Desktop ServicesMicrosoft 365Monday.com

Other Skills

  • Organizational Skills
  • Adaptability
  • Communication
  • Multitasking
  • Proactivity
  • Detail Oriented
Are you interested?

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