Offer summary

Qualifications:

Strong English skills (written and oral), Experience in customer service, Attention to detail and strong organizational skills, Ability to think strategically and take initiative..

Key responsibilities:

Assist Regional Calendar Managers with administrative functions

Communicate with resources regarding work schedules and job issues

Assign resources in calendar software and manage job assignments

Collaborate with the team to ensure effective job coverage.

Job description

Description

The Calendar Specialist works to support Regional Calendar Managers by assisting with administrative functions such as communicating with resources (written & verbal) to engage them for job coverage, marking resource acknowledgments in the calendar software, and assigning the calendar as needed. This position requires an upbeat, can-do attitude from a candidate who will ideally have industry experience with a strong sense of attention to detail and organization.

CALENDAR SPECIALIST ESSENTIAL FUNCTIONS:

Handles phone calls from resources in relation to work schedules and on-the-job issues
Thinks strategically to assign resources to appropriate job assignments
Regularly monitors and assists to manage resource availability
Receives and tracks resource confirmation emails
Assigns resources in calendar software and sends job assignment sheets
Collaborates with Regional Calendar Managers and leaderships for effective job assignment coverage
Supports Calendar Department by processing protective orders, non-disclosure agreements, court forms, equipment lists and other duties related to administrative support
Books resource travel and maintains travel spreadsheets
Communicates clearly to ensure all requirements are met within the scope of the job
Monitors department’s email inbox and responds to incoming correspondence from resources and colleagues
Works with the department as a team

CALENDAR SPECIALIST LOCATION:

Fully Remote

CALENDAR SPECIALIST SHIFT:

12:00pm - 8:00pm ET Monday-Friday

CALENDAR SPECIALIST COMPENSATION:

$24.04 - $28.85 per hour

BENEFITS:

Medical stipend
Dental
Vision
Voluntary Term Life Insurance
Voluntary Whole Life Insurance
Voluntary Long Term Disability
PTO
Paid and Floating Holidays
401(k)
Employee Assistance Program (EAP)

Requirements

Strong English Skills (Written & Oral)
Strong customer service experience
Strong initiative, strategic thinking, attention to detail and organization skills
Flexible schedule required

EOE M/F/D/V

Required profile