Payroll and AP Specialist

Position: Payroll & AP Specialist

About RHEI:

RHEI is a creator economy company advancing the industry by helping creators, media companies and brands find success through digital content.  We provide end-to-end solutions to help creators and media companies grow their audiences and revenue, while helping brands connect to hard-to-reach digital fans. Our proprietary technologies leverage generative AI, machine learning, digital signal processing and big data to power our platform and ecosystem, and we are the largest multi-vertical video publisher in the world, reaching tens of billions of monthly views and over 600 million monthly uniques.

About the role:

As a Payroll & Accounts Payable (AP) Specialist, you will play a critical role in ensuring smooth financial operations across both Canadian and U.S. teams. This role encompasses end-to-end payroll processing and AP management. You'll handle daily journal entries, credit card reconciliations, and month-end routines, while also supporting government remittances, expense processing, and audit requests. Your meticulous attention to detail and timely responses to internal and external inquiries will be key to maintaining accurate financial records and supporting overall organizational efficiency.

As RHEI is a high growth company, you should enjoy working in an entrepreneurial, high change environment.  RHEI has a remote work model which offers the best work life balance. 

Key Responsibilities:

• Process payroll for both Canadian and USA-based employees on a semi-monthly basis
• Process full-cycle, high volume accounts payable in a timely manner
• Review invoices and ensure coding is accurate, appropriate approvals have been met, and taxes are properly recorded
• Prepare daily journal entries and general ledger account reconciliations
• Perform daily routines and month end procedures
• Process expense reports
• Process credit cards reconciliations
• Process payment of invoices in multiple currencies, including preparing weekly payment runs
• Respond to internal and external Accounts Payable inquiries in a timely manner
• Assist in preparation of all monthly government remittances in an appropriate and timely manner (GST, PST, WCB, etc)
• Assist with reporting, if required, by the management and respond to various queries and requests from external auditors
• Ad hoc tasks as assigned from time to time

Key Requirements:

Education & Experience

• Diploma or degree in Accounting, Finance, or a related field
• 3+ years of hands-on experience in payroll processing and full-cycle accounts payable, preferably in a multi-entity or international environment
• Familiarity with both Canadian and U.S. payroll systems and compliance regulations

Technical Proficiency

• Strong working knowledge of accounting software (e.g., ADP)
• Proficient in Microsoft Excel, including experience with pivot tables and formulas
• Experience with multi-currency payment processing and credit card reconciliation

Accounting Knowledge

• Solid understanding of general accounting principles and procedures
• Experience preparing journal entries, reconciling general ledger accounts, and assisting with month-end closing processes
• Knowledge of tax requirements and government remittances (e.g., GST, PST, WCB)

Analytical & Organizational Skills

• Exceptional attention to detail and accuracy in data entry and financial reporting
• Strong organizational skills with the ability to manage high volumes of invoices and prioritize tasks to meet tight deadlines
• Capable of performing under minimal supervision while handling multiple responsibilities

Communication & Collaboration

• Clear and professional verbal and written communication skills
• Proven ability to collaborate effectively with cross-functional teams and respond to internal and external queries in a timely manner
• Customer service-oriented mindset with a proactive approach to problem-solving