Offer summary

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field preferred., 3+ years of experience in administrative support or virtual assistant roles, preferably in safety or compliance., Strong knowledge of safety regulations and quality assurance processes is an advantage., Proficiency in office software and virtual tools, with excellent organizational and communication skills..

Key responsibilities:

Assist with managing safety and quality paperwork for compliance and auditing purposes.

Coordinate and manage employee and machinery onboarding, including documentation and training schedules.

Book and organize site inductions for employees and machinery operators.

Respond to queries related to safety documentation and onboarding processes.

Job description

Job Summary:

We are looking for a Virtual Assistant to support safety and quality paperwork management, employee and machinery onboarding, and scheduling inductions. The ideal candidate for this role should be organized, detail-oriented, and proactive in handling administrative tasks to ensure smooth operational flow. This role will be crucial in supporting the safety and compliance processes within the organization.

Assist with managing safety and quality paperwork for compliance and auditing purposes.
Coordinate and manage employees onboarding, including documentation and training schedules.
Manage machinery onboarding and ensure all required paperwork is completed.
Book and organize site inductions for employees and machinery operators.
Maintain and update records related to employee and machinery certifications.
Support the scheduling and coordination of inductions to ensure timely attendance.
Ensure all onboarding and induction activities comply with safety and quality standards.
Respond to queries related to safety documentation and onboarding processes.
Assisting company directors with various administrative tasks.

Requirements

Requirements/Skills Needed:

Bachelor's degree in Business Administration, Management, or a related field is preferred.
3+ years of experience in administrative support or virtual assistant roles, preferably within a safety or compliance-related field.
Strong knowledge of safety regulations and quality assurance processes is an advantage.
Proficiency in using office software (Word, Excel, Microsoft SharePoint) and virtual tools.
Strong organizational and time management skills.
Excellent communication skills and attention to detail.
Ability to manage multiple tasks efficiently and meet deadlines

Additional Job Details:

Set-up and Location: WFH

Work Schedule: 8:00 AM-5:00 PM (AWST) | 8:00 AM-5:00 PM (PH Time)

Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Join Us and Enjoy!

HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company—we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you’ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you’ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry.

Join us as we shape the future of global staffing solutions!

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