Offer summary

Qualifications:

Previous experience in billing or a similar role., Strong proficiency in QuickBooks and billing software., Excellent attention to detail and accuracy with numbers., Strong organizational and time management skills..

Key responsibilities:

Generate and send out invoices to clients on a scheduled basis.

Review and verify billing data for accuracy and resolve discrepancies.

Maintain and update billing system and records while communicating with clients.

Prepare and present billing reports to management and collaborate with other departments.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: Monday to Friday, 9am to 5pm Eastern with a 30-minute paid break

Scope:

Core billing activities require approximately 16 hours/week
Transaction categorization requires 1-2 hours daily
Total core financial duties approximately 26 hours/week
Remaining time allocated to administrative and scheduling tasks
Reports to company partner overseeing administration and finance
Handles billing across two divisions (healthcare and local market)
Manages accounts receivable for entire organization

Position Summary:

A Billing Specialist is responsible for managing and overseeing the billing process for an organization. This includes ensuring accurate and timely invoicing, handling billing inquiries, categorization of income/ expenses and maintaining billing records.

Key Responsibilities:

Generate and send out invoices to clients.
Review and verify billing data for accuracy.
Resolve billing discrepancies and disputes.
Maintain and update billing system and records.
Communicate with clients regarding billing issues and inquiries.
Collaborate with other departments to ensure smooth billing operations.
Prepare and present billing reports to management.

Key Accountabilities:

Process billing data from Celayix time management system into QuickBooks via Zed integration
Generate and send customer invoices on weekly and bi-weekly schedule (healthcare division –Wednesdays; local market division - on Fridays; monthly)
Reconcile expenses and income in appropriate categories within QuickBooks
Send payment reminders and follow up on overdue accounts using template communications
Generate and distribute standard financial reports every Monday
Process approximately 16,000 hours of billing data per invoice cycle (weekly, bi-weekly and monthly)
Categorize roughly 30 daily transactions per week
Manage calendars and schedule meetings for leadership team (team of four)
Handle basic administrative tasks and scheduling activities as needed
Attend video conference meetings three times per week

Requirements

Previous experience in billing or a similar role.
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Proficiency in billing software and Microsoft Office Suite.
Ability to handle confidential information.
Strong organizational and time management skills.

Additional Requirements:

Strong proficiency in QuickBooks
Experience with financial data processing and reconciliation
Excellent attention to detail and accuracy with numbers
Strong English communication skills
Ability to learn new software systems (Celayix, Zed)
Professional communication skills for customer interactions

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_23455_JOB

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