Offer summary

Qualifications:

Excellent written and verbal English communication skills, Strong organizational and time management capabilities, Proficiency with various communication platforms, Ability to maintain strict confidentiality and professional discretion.

Key responsibilities:

Manage and organize executive email communications

Maintain and coordinate calendar/diary management across multiple time zones

Schedule and coordinate meetings and appointments

Facilitate communication between executive and business contacts

Job description

This is a remote position.

Role Name: Personal Assistant

Schedule:

Monday to Friday, 9am to 1pm Lisbon Time

Client Overview

Join a distinguished international business leader whose operations span multiple continents, from European financial centers to emerging markets in Asia and the Middle East. This dynamic organization, led by a globally-active executive, maintains a sophisticated presence across international markets and requires world-class administrative support to maintain its competitive edge.

Job Description

This is an exceptional opportunity to serve as an Executive Assistant supporting high-stakes international business operations. You’ll be the key administrative backbone for a senior executive who operates across multiple time zones and jurisdictions. This role offers unique exposure to international business practices and the chance to develop your career in a global context. Starting as a part-time position with strong potential for growth to full-time, you’ll have the opportunity to prove your capabilities while maintaining work-life balance. The role offers significant professional development potential as you coordinate with stakeholders worldwide and manage complex administrative operations.

Responsibilities:

Manage and organize executive email communications
Maintain and coordinate calendar/diary management across multiple time zones
Schedule and coordinate meetings and appointments
Handle general administrative duties
Provide appointment reminders and follow-ups
Facilitate communication between executive and business contacts
Organize travel-related scheduling and coordination

Requirements:

Excellent written and verbal English communication skills
Strong organizational and time management capabilities
Proficiency with various communication platforms (Email, WhatsApp, Slack, Skype)
Ability to maintain strict confidentiality and professional discretion
Flexibility to work across different time zones
Detail-oriented with strong follow-through
Self-motivated with ability to work independently
Experience with calendar management software