Offer summary

Qualifications:

Fluent in spoken and written English with strong communication skills., Minimum of 2 years of experience as a sales coordinator or in a similar role., Proven negotiation skills and ability to influence decision-makers., Familiarity with CRM software and sales tools is preferred..

Key responsibilities:

Coordinate and support the full sales process from lead intake to post-sales handoff.

Create and manage sales quotes, proposals, and customer-specific documents.

Monitor project and client activity across Asana and manage customer data in HubSpot.

Prepare and maintain sales reports and dashboards for team visibility.

Job description

This is a remote position.

Fixed Schedule

Monday - Friday: 7AM - 4PM PDT with 1hour unpaid break

Tasks and Responsibilities:

 Coordinate and support the full sales process from lead intake to post-sales handoff.

 Create and manage sales quotes, proposals, and customer-specific forms or documents.

 Respond promptly to both internal and external emails, ensuring all queries are acknowledged and actioned.

 Monitor and track project and client activity across Asana, ensuring all sales- related tasks are updated and deadlines are met.

 Input and manage customer data, sales pipeline stages, and notes using HubSpot.

 Process and track sales orders, invoices, and PO requests through NetSuite.

 Collaborate closely with the Project Coordinator, Operations Admins, and Accounting team to ensure smooth day-to-day operations and alignment across departments.

 Keep accurate logs of customer interactions, updates, and changes across platforms.

 Prepare and maintain sales reports, trackers, and dashboards for leadership and team visibility.

 Maintain confidentiality and accuracy in handling sensitive client documents and communications.

 Be proactive and open to learning client-specific portals or platforms required to complete sales transactions (e.g., procurement portals, document submission tools).

 Track sales leads and ensure timely follow-up through automated sequences or manual reminders.

 Ensure all documents are saved in proper folders or systems for easy access and auditing.

 Support any RFP or vendor registration processes as needed.

 Attend team meetings and contribute to improving processes, templates, or client communications.

Requirements

Fluent in spoken English, with strong written communication skills.
Minimum of 2 years of experience as a sales coordinator
Proven negotiation skills, with the ability to persuade and influence decision-makers.
Strong probing skills to understand client needs and offer relevant solutions.
Demonstrated ability to close deals and achieve sales targets.
Previous experience in outbound sales, telemarketing, or a similar role is preferred.
Familiarity with CRM software and other sales tools.