Offer summary

Qualifications:

Minimum of 2.5-5 years as an Executive Assistant or in a similar role., Exceptional time management and organizational skills., Strong verbal and written communication abilities., Proficiency in Microsoft Office, Google Workspace, and project management tools..

Key responsibilities:

Provide high-level administrative support to executives, managing schedules and appointments.

Screen and respond to emails and phone calls professionally.

Organize travel itineraries and assist in planning company events.

Draft and edit documents, reports, and presentations with attention to detail.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

Industry Experience and Expertise: Minimum of 2.5-5 years as an Executive Assistant or in a similar role, with proven success supporting high-level executives, ideally within the specialty coffee, retail, or food and beverage industries.
Organizational Skills: Exceptional time management and organizational abilities to manage multiple priorities and deadlines effectively.
Communication Excellence: Strong verbal and written communication skills, including the ability to craft professional emails and reports.
Tech Savvy: Proficiency in Microsoft Office, Google Workspace, and project management tools; familiarity with Shopify and social media platforms is a plus.
Problem-Solving Mindset: A proactive approach to identifying challenges and implementing solutions with minimal guidance.
Attention to Detail: Strong focus on accuracy and precision when preparing documents, managing schedules, and overseeing project deliverables.

Core responsibilities:

Administrative Support: Provide high-level assistance to executives, including managing schedules, booking appointments, and organizing daily tasks to ensure smooth operations.
Communication Management: Screen, prioritize, and respond to emails and phone calls while maintaining a professional and approachable tone.
Event and Travel Coordination: Organize travel itineraries, book accommodations, and assist in the planning and execution of company events.
Document Preparation: Draft and edit documents, reports, and presentations with exceptional attention to detail and brand alignment.
Cross-Functional Team Support: Liaise with internal teams, suppliers, and external stakeholders to ensure alignment and efficient workflow.
Project Oversight: Assist with special projects, tracking progress, managing deadlines, and ensuring deliverables are met.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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