Associate Production Coordinator

Ready to be a Titan?

We are looking for a highly organized and proactive Associate Production Coordinator to support our dynamic video production efforts. This role goes beyond traditional coordination, encompassing project management responsibilities to see video projects through the entire lifecycle, from initial filming to final delivery. You will be responsible for managing logistics, scheduling, and ensuring seamless communication across internal teams and external stakeholders. Working closely with the Associate Creative Director, Creative Managers, and Project Manager, you will be instrumental in keeping projects organized, maintaining timelines, and assisting with all phases of production—pre-production, production, and post-production. This role also involves actively managing the post-production process, including coordinating editing, reviews, and approvals, as well as maintaining clear and consistent communication with all stakeholders involved. Experience with Asana is a significant plus.

What you'll do:

• Coordinate all aspects of video shoots, including detailed scheduling of crew, talent, and locations, securing necessary permits, and managing on-set logistics.

• Manage the post-production process, including coordinating with editors, motion graphics artists, and other post-production personnel to ensure timely completion of deliverables.

• Facilitate feedback and revision cycles between stakeholders and the post-production team, ensuring all feedback is clearly communicated and implemented.

• Work with external vendors (e.g., equipment rental houses, freelance crew, post-production facilities) to handle contracts, negotiate rates, process invoices, and manage payments.

• Organize and maintain digital assets, implementing efficient workflows for ingesting, labeling, archiving, and distributing footage and project files.

• Actively manage project timelines and proactively identify and address potential roadblocks to ensure projects stay on schedule.

• Serve as a central point of contact for all project-related communication, ensuring clear, consistent, and timely updates are provided to internal teams (Creative, Marketing, etc.) and external stakeholders (clients, partners).

• Arrange travel, catering, and other logistical needs for production teams, both on-location and in-house.

• Ensure all necessary release forms (talent, location, etc.) and other legal documents are properly executed, filed, and tracked.

• Maintain accurate records of project budgets, track expenses against allocated funds, and process necessary approvals.

• Utilize project management tools (experience with Asana is a bonus) to create and manage tasks, track progress, and ensure accountability across the project team.

• Proactively communicate project status, potential risks, and proposed solutions to the Video Producer and Associate Creative Director.

• Contribute to the continuous improvement of production workflows and processes.

What you'll need:

• 1-2 years of demonstrable experience in video production coordination or a related project management role within a creative environment.

• Strong organizational and project management skills, with a proven ability to manage complex projects from inception to completion.

• Ability to effectively manage multiple projects simultaneously and consistently meet tight deadlines in a fast-paced environment.

• Solid understanding of the end-to-end video production workflow, encompassing pre-production planning, on-set execution, and post-production processes (editing, color correction, audio mixing, etc.).

• Experience with scheduling tools, advanced spreadsheet software (e.g., Excel, Google Sheets), and project management software (experience with Asana is a significant bonus).

• Familiarity with video editing software (e.g., Adobe Premiere) and motion graphics software (e.g., Adobe After Effects) or general knowledge of video post-production tools and processes is a plus.

• Exceptional written and verbal communication skills, with the ability to effectively communicate with diverse teams and stakeholders at all levels.

• A proactive problem-solving mindset with a keen eye for detail and the ability to anticipate and mitigate potential issues.

• A collaborative and positive attitude with the ability to work effectively within a team environment.

Be Human With Us:

Being human isn’t about checking every box on a list. It’s about the experiences we have, people we meet, and the perspectives we share. So, if you have the skills but are hesitant to apply because of your background, apply anyway. We need amazing people like you to help us challenge the conventional and think differently about the problems that we’re solving. We’re in this together. Come be human, with us. 

What We Offer:
When you join our team, you’re not just accepting a job. You’re making a career move. Here’s how we’ll support you in doing some of the most impactful work of your career:

• Flextime, recognition, and support for autonomous work: Flexible time off with ample learning and development opportunities to continue growing your career. We offer a comprehensive onboarding program, leadership training for Titans at all levels, and other programs and events. Great work is rewarded through Bonusly, peer-nominated awards, and more.

• Holistic health and wellness benefits: Company-paid medical, dental, and vision (with 100% employer paid options and 90% coverage for dependents), FSA and HSA, 401k match, and telehealth options including memberships to One Medical.

• Support for Titans at all stages of life: Parental leave and support, up to $20k in fertility services (i.e. IUI and IVF), surrogacy, and adoption reimbursement, on demand maternity support through Maven Maternity, free breast milk shipping through Maven Milk, pet insurance, legal advisory services, financial planning tools, and more.

At ServiceTitan, we celebrate individuality and uniqueness. We believe that the convergence of fresh perspectives and experiences from all walks of life is what makes our product and culture so great. We strongly encourage people from underrepresented groups to apply. We do not discriminate against employees based on race, color, religion, sex, national origin, gender identity or expression, age, disability, pregnancy (including childbirth, breastfeeding, or related medical condition), genetic information, protected military or veteran status, sexual orientation, or any other characteristic protected by applicable federal, state or local laws.

ServiceTitan is committed to fair and equitable compensation for all of our employees. We thoughtfully consider a wide range of factors when determining individual compensation. The expected salary range for this role for candidates residing in the United States is between $58,400 USD - $78,100 USD. Compensation for candidates residing outside the United States will vary by location and the specific salary range will be discussed during the hiring process. Actual compensation for an individual may vary depending on skills, performance over time, qualifications, experience, and location. In addition to the base salary, the total compensation package also includes an annual bonus, equity and a holistic suite of benefits.