Executive Assistant

🚀 Who we are

Nava Benefits is a modern benefits brokerage on a mission to make great benefits easy. We’re led by a calling that’s focused on more than maximizing profits: bringing high-quality, affordable healthcare to all Americans. Starting with a focus on employers, our approach combines deep industry expertise and tech-forward innovation with an ultimate goal to #fixhealthcare.

Launched by seasoned co-founders, we're a cross-functional, passionate group of experts and disruptors of the system intent on combatting the rising cost and lack of accessibility of American healthcare while also building the industry's most diverse and dynamic place to work. In 2022, Nava was proudly ranked on the Inc. Best Workplaces list and NYC Digital Health 100.

🚀 About the role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide full-time support to four individuals in a dynamic and fast-paced work environment. You will work closely with our Senior Executive Assistant, who will provide guidance and support to ensure success in the role.

🚀 What you’ll do

• Provide calendar and scheduling support to four executives, including internal and external meetings, recurring check-ins, and ad hoc requests
• Create and manage Google Spreadsheets and Google Slides for presentations, tracking, and reporting
• Maintain and organize documentation, notes, and task tracking using Notion
• Coordinate travel arrangements including flights, hotels, ground transportation, and itineraries
• Assist with carrier appointment coordination including forms, submissions, and login credential management
• Monitor and manage email (Gmail) and Slack communications as requested
• Help plan and organize small company offsites, including vendor coordination, logistics, and maintaining the event budget
• Track and manage expenses using Ramp and ensure accurate and timely submissions
• Support other administrative functions such as file organization, meeting notes, and reminders
• Collaborate cross-functionally to ensure executive needs are met with a high degree of confidentiality and professionalism
• Maintain an organized task list and follow through on action items without needing follow-up

🚀 What you’ll bring

• Minimum 2 years of experience in an administrative or executive assistant role, preferably supporting multiple leaders in a fast-paced environment
• Strong proficiency with Google Workspace (Sheets, Slides, Gmail, Calendar, Drive)
• Experience using Notion for project tracking, documentation, or team collaboration
• Comfortable with Slack, Zoom, and other collaboration tools
• Excellent written and verbal communication skills
• Experience with Ramp or similar expense tools
• Strong attention to detail, with a proven ability to manage multiple priorities with shifting deadlines
• Proactive mindset and a "no task is too small" attitude
• Ability to work independently and remotely with minimal supervision
• Salesforce experience is a plus, but not required

🚀 Working at Nava

Founded as a remote-first company, we go out of our way to build and strengthen connections, across teams and around the country. From weekly coffee chats and monthly virtual spacewalks, to quarterly (but optional) in-person team events, our culture thrives on fostering a dynamic and inclusive environment while still allowing team members the autonomy to choose how and where they do their best work.

🚀 Benefits

• Health & Wellness: Medical insurance, including a $0 premium HDHP plan for individuals, Dental, Vision, Telehealth and Virtual Primary Care Visits, OneMedical membership, Wellhub, and a $50 monthly benefit to improve your mental or physical health.
• Financial Support: Stock options, 401(k) with a $2,000 match, FSA, HSA, and access to Origin Financial.
• Work-Life: Flexible PTO, 12 weeks of paid parental leave with 2 weeks of transition time, $50 monthly connectivity reimbursement, and company-paid short-term disability, long-term disability, and life insurance, with additional voluntary benefits like supplemental life, AD&D, hospital indemnity, accident, and critical illness coverage.
• Competitive salaries: $25-30/hour, depending on experience
• Professional Support: $1,000 home office setup stipend and access to an Employee Assistance Program (EAP)

Candidates from all backgrounds are encouraged to apply. We believe that solving America's healthcare problem requires leveraging America's greatest strength: our diversity. Healthcare affects everyone – and a team that includes people from all backgrounds and walks of life will be more effective at driving change than a homogeneous one. We are excited to build that kind of team at Nava.