Offer summary

Qualifications:

2-3 years of experience in administrative coordination or project management, Strong data analysis capabilities and comfort with reporting tools, Excellent verbal and written communication skills, Demonstrated experience with project management software, preferably Monday.com..

Key responsibilities:

Develop and maintain comprehensive business reports using multiple software platforms

Create and manage project boards in Monday.com to track initiatives and ensure timely completion

Coordinate with creative teams to organize professional photography sessions and manage content production

Provide cross-functional administrative support to various departments.

Job description

This is a remote position.

Schedule:

9:00 AM - 5:30 PM, Monday-Friday

Client Timezone: West Coast Australia

Client Overview

Join a thriving commercial manufacturing enterprise that specializes in high-end custom installations for major commercial and hospitality projects. This established industry leader, with a team of 75+ professionals across multiple locations, combines cutting-edge technology with traditional craftsmanship to deliver exceptional results. The company maintains a modern, tech-forward approach to operations, utilizing advanced project management systems and maintaining a strong digital presence while delivering tangible, quality products to their prestigious client base.

Job Description

We’re seeking a dynamic Administrative Project Coordinator to join our client’s forward-thinking team in a role that combines data-driven project management with high-level administrative responsibilities. This position offers unique exposure to multiple aspects of a successful manufacturing operation, from production tracking to policy development. You’ll work directly with senior leadership to drive efficiency improvements while maintaining crucial business operations. This role is ideal for a professional who thrives on bringing structure to complex processes and enjoys being at the intersection of data analysis and administrative excellence.

Responsibilities

Develop and maintain comprehensive business reports using multiple software platforms
Create and manage project boards in Monday.com to track initiatives and ensure timely completion
Generate monthly work-in-progress reports and analyze business metrics
Coordinate with creative teams to organize professional photography sessions and manage content production
Draft and maintain company documentation including policies, procedures, and role descriptions
Prepare and manage employee contracts and related documentation
Build and maintain regular reporting schedules for executive review
Execute special projects as assigned by leadership
Provide cross-functional administrative support to various departments
Maintain proactive communication with leadership team and stakeholders

Requirements

2-3 years of experience in administrative coordination or project management
Strong data analysis capabilities and comfort with reporting tools
Excellent verbal and written communication skills with confidence in direct interaction
Demonstrated experience with project management software (Monday.com experience a plus)
Strong initiative and ability to work independently while maintaining clear communication
Exceptional attention to detail and organizational capabilities
Proven ability to manage multiple concurrent projects and deadlines
Adaptability and eagerness to learn new software systems
Professional English communication skills
Experience in a manufacturing or production environment is a plus