Sr. IT Project/Vendor Manager (m/f/d)

Are you passionate about driving IT projects to success? We are looking for a Sr. IT Project/Vendor Manager to join our team and ensure the successful completion of medium to large-sized projects related to internal information systems. With your expertise, you will be the voice of the project, working under limited supervision to plan, schedule, and deliver projects on time and within budget. This role is remote and can be based in Lisbon, Porto, or Barcelona.

What We Are Looking For

We believe IT projects are much more successful when managed by a dedicated IT Project Manager. Currently, we do not have enough IT PMs to support all approved projects. To support our business effectively, we need to expand our team. We are looking for someone who:

• Holds a Bachelor's degree or equivalent experience.
• Has 5 years of demonstrated experience successfully managing medium to large IT projects.
• Possesses 5 years of experience managing project finances, including tracking internal labor costs, hardware costs, software license costs, and external partner consulting costs.
• Demonstrates experience in creating and managing detailed project plans, including project phases, milestones, dependencies, and resource allocations.
• Has experience managing project scope using a formal change management process.
• Is PMI certified (PMP) or has equivalent certification.
• Has experience managing eCommerce or ERP projects (desired).
• Is proficient in MS Project, MPP tools, JIRA, SharePoint, MS PowerPoint, and Visio.
• Has a solid understanding of project and portfolio management, including knowledge of various project methodologies (agile, waterfall).
• Exhibits excellent written/verbal communication and presentation skills to deliver project information to stakeholders at all levels.
• Shows professionalism in communication, appearance, attention to detail, and accountability.
• Is a self-starter with excellent time management skills who thrives in a fast-paced environment and can manage and prioritize concurrent work assignments.
• Has leadership skills to manage associates and other parties in a matrix environment.
• Possesses excellent interpersonal skills to manage relationships and deal with conflicts professionally and objectively.
• Can learn new tools and processes quickly and effectively.
• Understands key accounting concepts (capitalization vs. expense) and can effectively manage vendor, contractor, and business partner relationships during the project duration.

How You Will Thrive and Make an Impact

As a Sr. IT Project/Vendor Manager, you will:

• Plan, schedule, and ensure timely completion of medium to large-sized projects related to internal information systems.
• Use the company's project management tool to enter and track project budgets, reserve and allocate technical resources, and coordinate project activities across functional areas within the organization.
• Assign and monitor the work of technical personnel across all phases of the project, including development, testing, and initial support upon implementation.
• Ensure that project steps are in alignment with business objectives, delivered on time and within budget.
• Monitor for any risks or issues that appear during the project and work with the project team to implement mitigation plans to resolve them.
• Provide project status updates to key stakeholders, including company executive leadership.
• Facilitate and document RACI and change control processes.
• Set up collaboration tools like Jira for the project team.
• Schedule, prepare material, and facilitate tactical and leadership meetings to report status and progress.
• Facilitate, document, and get sign-off for deployment, communication, training, and business readiness plans.
• Track that testing plans and preparation are documented and executed.
• Manage commercial relationships with hardware and software suppliers.
• Establish contract management procedures and workflow processes, incorporating best practices.
• Provide general guidance to managers regarding contractual terms and conditions and the approved process for the procurement of technology and services.
• Respond to complex inquiries regarding contract obligations and revisions, resolve complex issues related to vendor payments, and ensure the timely renewal of maintenance agreements and reconciliation of supplier invoices.
• Use project management best practices and company standards and tools to successfully deliver assigned projects.

Join us and be a part of a team that values your expertise and supports your growth. Apply now to make a significant impact on our IT projects and business success!

#LI-remote

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
 
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
 
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Privacy Policy:

We will use the personal information that you have submitted to us in order to consider your application for the relevant role.
 

Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.