HR Administration and Payroll Specialist

How about a Job That Works For You? 🤔 
 

Ever dreamt of a profession where you call the shots on where you work? Welcome to Safeguard Global! We're all about making work fit your life, not the other way around. 🦸 
 

Our Work in Any Way approach means you can call your couch your office or a café halfway across the world your boardroom, while still having the flexibility to make school runs and essential errands which may end up in a detour to a scenic park to continue your work day and meet deadlines. 🛣️ 

How you will make a difference: 
 

As our HR Payroll & Administration Specialist, you’ll play a key role in driving smooth and efficient HR operations in Moldova. From handling payroll to managing essential HR administration tasks, you'll be a vital partner to the local team, helping us deliver timely, high-quality support to our employees and keeping everything running seamlessly behind the scenes.

Payroll:

• Working collaboratively with the other HR team members, to ensure that Safeguard Global employees are paid accurately and on time each month for various locations.
• Timely and accurate submission of payroll data.
• Supporting HR Business Partner's on appropriate administration of all payroll and benefit related documentation, such as medical certificates, receipts relating to benefits, fit notes etc.
• Supporting HR Business Partner's on timely receipt and delivery of net pay and payroll reports in line with agreed upon payroll schedules, storing records in a standardised method.
• Accurate reconciliation and validation of data to ensure accuracy of payroll
• Review and distribution of employee pay slips where applicable
• Providing support to HR Business Partner's on handling payroll and benefit related queries from Safeguard Global employees and the wider HR team
• Maintaining close contact with the HR team to work in synchronization with the other business units.
•  Be responsible for the integrity and accuracy of the data within your remit at all times.

HR Administration:

• Administrating annual leaves processes, such as: monitoring vacations balance, issuing internal orders, registering vacations' related internal orders, maintaining internal registers, in compliance with Moldovan requirements, annual leave reconciliation, updating HR systems with annual public holidays etc.
• Serving as contact person on employees' related issues with external public authorities and banks, as is for maternity leave, social assistance and bank accounts opening purposes.
• Coordinating the access control process and managing the issuance of security badges, following the established procedure and rules.
• Supporting the HR team in organisation of company’s events such as: company’s parties, team building events, etc.
• Providing assistance to the HR Team to plan and organize events, to promote and develop interesting HR programs and projects to ensure a happy and healthy work environment and keep employees engaged.
• Providing support to the HR Team in keeping up to date the internal regulations and other internal policies, in compliance with the legislation in force.

What will make you stand out: 

• Previous experience in HR administration or a similar support role
• Fluency in both English and Romanian, with top-notch communication skills (written and spoken)
• Confident user of Microsoft Office, especially Word, Excel, and PowerPoint
• A natural communicator with strong interpersonal skills - you’re comfortable engaging with colleagues at all levels
• A proactive, self-starter attitude with the flexibility to thrive in a fast-paced, ever-changing environment
• Impressive organisational skills and a sharp eye for detail
• Great at juggling tasks, setting priorities, and keeping things running smoothly
• Client-focused mindset and a passion for delivering great service

About Us: 

We’re not bound by traditional ways of doing things. Yep, we handle global solutions for over 1500 clients, but what really sets us apart is our vibe. We’re a community of 2000+ Guardians, spread-out all-over 50+ countries, united by our dedication to a remote first and flexible workforce.  🌎 

Why become a Guardian:  

• 🌏 International Environment: Grow your network internationally and collaborate across the world. Interact, discover cultures, and tap into local expertise.   

• ⭐ Our Culture: We emphasize the people factor in everything we do. Our nurturing culture ensures your ideas reach our leaders and your contributions get the recognition they deserve. 

• 📚 Learning: We support your continuous growth by providing access to 2 learning platforms, where you can learn at your own pace.  

• 🏡 Remote-First Vibes: Work from your couch, a cafe, or your favorite hideaway. We're all about making anywhere your office. 

• 🤹‍♀️ Balancing Act Champions: Family time? Hobbies? We get it. Your life matters, and so does your job. 

What's Cookin' at Safeguard Global 👩‍🍳: 

• 👩‍💻 Autonomy & Flexibility (Work in Any Way) 

• 🧑‍🍼 Bonding Leave: Enjoy paid leave to bond with your new family member.   

• 🎁 2 Charitable Days: Contribute to causes you believe in.   

• 🏆 Reward & Recognition Program: Be rewarded for your success and championing our values.   

• 💰 Corporate bonus/SIP: All Guardians are eligible for our annual bonus scheme or sales incentive plan.  

• 🏢 Coworking Space: Need to meet with a client, utilize admin services or just get out of the house? We’ve got you covered with flexible workspace options based on location. 

Next Steps:  

Ready to become part of a workforce that shapes itself around your life, embraces remote work like a pro? Express your interest, by clicking on the following link. We wish you the best with your application. Our Guardian promise to you is to keep in touch to arrange the next stage should your application meet the position's requirements, and or a gentle update if you have been unsuccessful at this time.  

Welcome to the Future of Work! 🌐 

At Safeguard Global, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and Guardians.