Offer summary

Qualifications:

2+ years of experience as an Executive Assistant or in an operations role, Strong communication skills in English, both written and spoken, Detail-oriented and organized with a professional demeanor, Tech-savvy with the ability to quickly learn new platforms.

Key responsibilities:

Manage calendars and organize emails to maintain clear priorities

Schedule meetings and coordinate logistics across different time zones

Track tasks and deadlines to ensure smooth operations

Assist with personal tasks such as travel booking and drafting emails.

Job description

🏢 About the Role

We’re hiring an Executive Assistant to support two U.S.-based business driven founders. Your job? Help them stay focused, organized, and effective, so they can grow their company and improve their quality of life.

You’ll manage calendars, keep operations running smoothly, and handle both business and personal tasks. This role is fully remote, async-friendly, and ideal for someone who thrives on structure, spots problems before they happen, and takes initiative without waiting for step-by-step instructions.

🛠 What You’ll Do

Organize emails and calendars to reduce noise and keep priorities clear
Schedule meetings and coordinate logistics across time zones
Keep operations on track with task management and deadline tracking
Work with tools like Superhuman, Acuity, Airtable, and Zapier
Help with personal tasks - travel booking, gifts, habit tracking
Draft clear, thoughtful emails and updates
Create and maintain clean, professional documents and templates
Spot inefficiencies and make suggestions to improve workflows

✅ What We’re Looking For

You might be a good fit if you:

Have 2+ years as an Executive Assistant or in an operations role
Communicate clearly in English, both written and spoken
Are detail-oriented and naturally organized
Are discreet and professional, especially with personal matters
Are tech-savvy and quick to learn new platforms
Work independently and stay on top of tasks without being micromanaged
Are based in Latin America

🌟 Bonus Points

You’ve supported multiple leaders or fast-paced teams
You’ve worked with automation or productivity tools (Zapier, Airtable, etc.)
You love solving problems and streamlining processes

💰 What You’ll Get

💵 $900–$1,600 USD/month (depending on experience)
🌍 100% remote (LATAM-based)
🕐 Flexible schedule, mostly async
📋 A stable monthly scope and clear expectations
🚀 High-impact work supporting two focused and thoughtful founders

🔎 Why This Role Might Be a Fit

✅ You’re a systems thinker who likes organizing chaos into calm

✅ You enjoy helping people focus on what matters most

✅ You’re energized by a variety of tasks—no two days are the same

✅ You’re proud of being dependable and detail-driven

Required profile