Construction Project Assistant

Department Name:

Design & Construction

Work Shift:

Day

Job Category:

Facilities, Environmental Services, and Culinary

Estimated Pay Range:

$23.16 - $34.74 / hour, based on location, education, & experience.

In accordance with State Pay Transparency Rules.

Explore and excel. At Banner, health care is a team effort.  One might be surprised by the number of people who work behind the scenes and play a critical role in ensuring the best care for our patients.  Apply today!

Banner Health was recognized on Becker's Healthcare 2025 list of 150+ top places to work in healthcare. This recognition highlights our commitment to supporting team members through comprehensive benefits, opportunities for both personal and professional growth, inclusive and empowering work environments, and resources that promote a healthy work-life balance.

Our Development & Construction department in Phoenix consists of 30 team members. You will be one of 7 Project Assistants supporting the our department locally. We have East Valley & West Valley teams in in our department and you will support the West Valley, consisting of 6 hospitals and numerous ambulatory care facilities. Although we are not front line staff directly taking care of patients, we support those that do by building and renovating clinical areas. While our team is not made up of doctors and nurses, we build the operating rooms, Cath labs, emergency departments, doctors offices and everything in between where care is administered. Some projects are flashy like a new hospital in Scottsdale with a budget over $300M while others are as simple as replacing an Air Handling Unit. Our team is essential in providing safe patient care to our community and, as Project Assistant, you will help support a wide variety of projects at any given time.

Schedule is Monday - Friday, 8 hours per day. Start time is flexible between 6:00am and 8:00am AZ time.

This position will primarily be remote.

Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits. 

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.

POSITION SUMMARY
This position is responsible for the all project accounting, administrative support and coordination for multiple project teams and/or construction projects. Duties include but are not limited to project accounting, processing contracts and payments, maintaining project documentation and issue/meeting management. Responsibility typically includes providing project support to 20 to 30 new and/or renovation projects depending on the size and complexity.

CORE FUNCTIONS
1. Acts as a gatekeeper and point of contact for all project activity entered and maintained electronically in the project management system and hard files. This includes capturing all budget and cost entries, back up documentation, contracts, files and budget information for the project. Reconciles all cost activity with the Design and Construction project management and finance/accounting systems on a monthly basis.

2. Creates and maintains electronic and hard copy project files from inception through closeout and archiving. Files include, but are not limited to, business plans, scope documentation, drawings, budgets, licensure applications, certifications, permits, change order requests, change orders, proposals, invoices, purchase requisitions, pay applications, schedules, minutes, and closeout documents.

3. Creates and maintains reports necessary for proper tracking and reporting of project activity. Works with designated project team(s) to create/update monthly cost forecast and cash flow for each project.

4. Coordinates with other centralized departments, facility administration, medical staff members, department leaders, vendors, contractors, and outside regulatory agencies to coordinate and facilitate participation in project activities.

5. Processes all architect and contractor pay applications, contractual commitments, amendments, change orders, purchase requisitions and invoices, ensuring proper authorization, correct and timely handling, and resolution of issues by complying with all construction practices, procedures, manuals and standards.

6. Coordinates and schedules all project related meetings as requested ensuring adequate notice, appropriate availability of location/facilities, and necessary attendance tracking from the architects, project team, and user departments. Coordinates and schedules all Requests for Proposals and associated interviews.

7. Interacts with facility personnel, physician office staff, architects, contractors, vendors and other outside consultants.

MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge.

Must possess a strong knowledge and understanding of administrative support, ordering, and cost maintenance management as normally demonstrated through three years of experience in a complex office environment.

Demonstrated ability to self-motivate and exercise independent judgment and initiative. Requires effective verbal and written communication skills, organizational skills, problem-solving skills, and tolerance for a multi-task, deadline-oriented environment. Must work effectively with limited supervision, be detail oriented and accurate and proficient in data entry. Must demonstrate proven knowledge and understanding of personal software programs to create and generate documents and spreadsheets.

PREFERRED QUALIFICATIONS
Experience with construction or design related project management software (i.e. e-Builder) and project budgeting processes is desirable. College experience and/or degree preferred. Basic cost accounting/bookkeeping background, including experience reconciling budget and cost activity.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

Privacy Policy:

Privacy Policy