Offer summary

Qualifications:

3+ years of executive assistant or relevant administrative experience, Exceptional verbal and written communication skills, Proficiency with CRM systems and database management, Strong problem-solving and analytical skills..

Key responsibilities:

Drive operational excellence through process improvement and documentation management

Manage candidate screening and coordinate interview scheduling

Maintain and optimize CRM database systems

Support business expansion initiatives.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: 20 hours per week; Monday to Friday, 8AM to 12PM Bentleigh East, VIC

Client Overview

Join a forward-thinking international childcare placement agency that specializes in matching high-achieving families with premium in-home childcare solutions. As a growing industry leader, we’re revolutionizing how busy professionals balance their career and family life. Our boutique agency maintains strong international connections and takes pride in creating perfect matches between families and qualified childcare professionals from around the globe.

Job Description

We’re seeking a tech-savvy Executive Assistant to join our dynamic team during an exciting period of expansion. This role offers a unique opportunity to shape and improve core business processes while managing essential administrative functions. You’ll work directly with leadership to streamline operations, enhance customer experience, and drive business growth. This position is ideal for a proactive problem-solver who can balance strategic thinking with practical execution, offering significant potential for professional growth and increased responsibilities.

Responsibilities

Drive operational excellence through process improvement and documentation management
Manage candidate screening and coordinate interview scheduling
Handle professional communication with international candidates and clients
Maintain and optimize CRM database systems
Create and standardize business presentations and content
Identify and implement automation opportunities using AI tools
Coordinate time-sensitive placement processes
Support business expansion initiatives
Monitor and track key performance metrics
Ensure compliance with documentation requirements
Contribute to team strategy and growth initiatives

Requirements

3+ years of executive assistant or relevant administrative experience
Exceptional verbal and written communication skills
Demonstrated experience in process improvement and automation
Proficiency with CRM systems and database management
Strong capability with AI tools and emerging technologies
Professional phone manner and confident communication style
Proven ability to work autonomously and take initiative
Excellence in organization and attention to detail
Strong problem-solving and analytical skills
Ability to manage multiple priorities in a fast-paced environment
Experience in relationship-based business environments preferred
Commitment to maintaining confidentiality and professional standards

Benefits

Independent Contractor Perks:

Permanent Work from Home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_22960_JOB

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