Procurement & Contract Specialist 3

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The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity Awaits! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. A procurement contract specialist's job is to research suppliers, negotiate Information Technology contracts, and ensure that products meet agency standards. They also interpret and apply policies and regulations and prepare contracts and agreements. If this position aligns with your skills and career goals, consider taking on a key role in our team as the (Contract Specialist 3, Procurement and Contract Specialist 3, with the Office of Contracts and Procurement) for the Oregon Department of Human Services (ODHS).

About Office of Contracts and Procurement

The Office of Contracts and Procurement (OC&P) is a Shared Service and supports all offices of the Oregon Department of Human Services and the Oregon Health Authority by procuring supplies and services in the most cost-effective manner through innovative and responsible solutions. The Office of Contracts and Procurement (OC&P) provides statewide contractual and purchasing services to ODHS, Oregon Health Authority (OHA), and the Home Care Commission (HCC). 

Summary of Duties

As a Contract Specialist 3, you will:

This position will negotiate and develop information technology (IT) solicitations, contracts, intergovernmental and grant agreements for ODHS, OHA and HCC that comply with all federal and state laws, Oregon Administrative Rules, agency policy and procedures, and other established criteria.

Contract Planning, Development and Negotiation: Develops complex IT contracts, intergovernmental agreements, grant agreements and amendments that reflect the programmatic intent of customers, includes measurable performance criteria, and ensures legal sufficiency. Ensures contracts and agreements are following federal and state laws, Oregon Administrative Rules, agency policies and procedures, and other established criteria.

Solicitation Planning and Development: Develops complex technology solicitation documents in conjunction with program staff, ensuring the scope of work, terms, conditions, and rules for participation meet procurement laws. Develops evaluation criteria in conjunction with program staff and facilitates the evaluation process.

Technical Assistance: Interact with stakeholders to identify needs and provide guidance, assists program staff in planning and developing solicitation, contracting, and agreement preparation for new programs, collaborates with OC&P training team to help develop trainings, presentations, and informational sessions to educate customers in Oregon on procurement, practices, laws, and rules.

Minimum Qualifications

• Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations, OR
• A bachelor’s degree and two years of professional-level procurement and contract experience related to the position, OR
• Any combination of experience and education equivalent to five years of procurement and contract experience related to the position.
• Preference may be given to candidates who have an Oregon Procurement Basic Certification or higher, or a National Certification.

Essential Attributes

We are looking for candidates with:

• Experience with public or private procurement business practices.
• Experience in completing procurement activities for complex Information Technology contracts.
• Experience developing solicitations and negotiating contracts.
• Experience providing technical assistance interpreting and clarifying Oregon procurement statutes, rules and guidelines.

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• Remote work schedule will be considered in filling this position.
• Employee must have the ability to work with a high degree of independence.
• Employee may have to perform important projects under short timelines and competing priorities.
• Overtime will periodically be required due to programmatic, budgetary, or other critical deadlines.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-XXXXX.
• Email: Nora.L.LEYVA-ESQUIVEL@odhs.oregon.gov
• Phone (call or text): 503-269-4222