Offer summary

Qualifications:

2-5 years of experience as an Executive or Personal Assistant., Fluent in English with strong communication skills., Proficient in project management and problem-solving., Detail-oriented with a proactive 'get things done' mentality..

Key responsibilities:

Manage calendars, reminders, and follow-ups efficiently.

Handle daily administrative duties and track team progress.

Anticipate needs and proactively identify necessary tasks.

Assist in administrative and bookkeeping tasks for the company.

Job description

Job Description: Executive Assistant

Company: Vyssor Group
Location: Remote - HQ in Dubai, United Arab Emirates
Contract Type: Independent Contractor Agreement
Salary Range: $1300-$1900

About Us:

At Vyssor, we are dedicated to making entrepreneurship accessible and efficient for business owners worldwide. Our mission is to simplify the process of setting up and running a business in the UAE. We operate in a fast-paced, entrepreneurial environment where each of our 6 team members is encouraged to take initiative, be autonomous in solving problems, and work efficiently. We value a culture that is direct, cohesive, and bureaucracy-free.

About You:

You are a proactive, highly organized individual with experience as an Executive assistant and/or Personal Assistant . You thrive in fast-moving settings and have a knack for managing multiple tasks seamlessly across different business areas. You are detail-oriented, capable of anticipating needs, and possess strong judgment and decision-making skills. You are a social, energetic professional who can work closely with our founder and serial entrepreneur, Joris Slomp, and maintain a positive work environment.

About the role:

This is a full-time and independent contractor position, open for candidates based anywhere in the Balkans/Eastern Europe, who can work during UAE business hours and are available for emergencies outside of regular business hours.

Key Objectives and Responsibilities:

Calendar and Task Management:
- Manage calendars, reminders, and follow-ups efficiently.
- Update and maintain internal spreadsheets and documents.
Communication and Coordination:
- Track team progress, flagging potential issues proactively.
- Handle daily administrative duties, including summaries and reminders.
Task Ownership and Anticipation:
- Anticipate needs to free up time for leadership.
- Proactively identify necessary tasks before being directed.
Operational Support and Improvement:
- Manage follow-ups and ensure accurate, timely completion of tasks.
- Bring structure to daily operations and suggest process improvements.
Flexible and Independent Work:
- Quickly switch between different tasks and set priorities independently.
- Maintain accuracy under pressure or tight deadlines.
Administrative and Bookkeeping:
- Assist in administrative and bookkeeping tasks for Vyssor and affiliated companies.
- Ensure accuracy and efficiency in financial and operational records.

Success in 12 Months:

You independently manage the majority of recurring tasks.
You are a reliable pillar in our CEO’s businesses.
You consistently keep calendars and systems organized.
You anticipate tasks and manage communications effectively.
You are trusted to represent the CEO in various communications.

Requirements:

2 - 5 years of experience as an Executive or Personal Assistant.
Fluent in English.
“Get things done” mentality, with a no-drama attitude.
“Informal” leader who can manage herself and others when needed.
Skillful in project management, judgment, problem-solving, and initiative.

Join Us:
If you are a detail-focused professional ready to bring your proactive energy to Vyssor, apply today. We value individuals who can create order from chaos and want to contribute to a growing business. If you are up for the challenge of working in a dynamic, fast-paced environment, we want you on our team.

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