Meeting Event Manager II

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​

Position Overview

• This role is responsible for managing meetings, events, and incentive programs from planning through execution. The scope varies by client and program. Responsibilities include budget management, client and supplier coordination, and onsite leadership.

Reporting Structure

• Reports to a Director or Manager/Senior Manager. Works closely with clients, destination management companies (DMCs), and third-party vendors. Regular collaboration with internal teams including Sales/Account Management, Creative, Registration, Supplier Relations, Sourcing, Accounting, and Operations.

Program Management (40%)

• Define program deliverables and develop project timelines and budgets.

• Manage logistics and supplier contracts (AV, hotel, DMC, air, etc.), and monitor key deadlines like attrition and cancellation policies.

• Lead site inspections and planning meetings with clients and internal stakeholders.

• Ensure project teams understand client expectations, business rules, and goals.

Budget & Financial Management (20%)

• Monitor project budgets and expenses; participate in financial reviews.

• Forecast revenue, manage change orders, and initiate supplier payments and client invoicing.

• Lead contract negotiations and RFP processes with suppliers.

• Ensure financial tracking and reporting, aiming to meet profitability targets.

Client & Project Team Communication (20%)

• Serve as the main day-to-day contact for clients.

• Maintain strong client relationships and ensure goals are met.

• Lead project status meetings and oversee timelines and deliverables.

• Guide project teams in executing programs to expectations and standards.

Onsite Leadership & Execution (20%)

• Serve as the onsite lead for clients, vendors, and venues.

• Resolve onsite challenges, manage risk, and oversee team operations.

• Handle VIP logistics and special projects.

• Support proposal development and renewal deliverables, including initial budgets and agreements.

Qualifications

• Bachelor’s degree or equivalent experience required.

• 3+ years in event/meeting planning or hotel catering/convention sales. International experience a plus.

• Strong project and budget management skills, including financial forecasting.

• Proven ability to build and maintain client relationships.

• Excellent communication, presentation, and writing skills.

• Capable of managing multiple priorities in a fast-paced environment.

• Proficient in Microsoft Office; quick to learn new technologies.

• Willingness to travel up to 30%.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job 

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.