Operations Administrative Assistant (Remote)

This is a remote position.

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

We’re hiring a reliable, tech-savvy Admin/Operations Assistant to provide essential administrative support across HR, operations, and basic accounting. This role is perfect for someone who enjoys keeping things organized, is comfortable in a steady, task-oriented position.

• Maintain and organize employee records in Dropbox
  
• Track and manage PTO, sick leave, and accruals
  
• Assist with onboarding and offboarding tasks, including HR documentation
  
• Prepare data for payroll processing (no actual payroll submission required)
  
• Schedule meetings, manage calendars, and send internal reminders
  
• Build and maintain task lists and SOPs in Monday.com
  
• Monitor and respond to customer and social media messages
  
• Provide light administrative support across various departments as needed
  

Requirements

• Graduated with a 3-year or 4-year Bachelor’s degree
  
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
  
• Must be comfortable with using Hubstaff, a time-tracking application
  
• HR operations experience is preferred but not required
  
• Strong admin and data entry skills
  
• Tech-savvy (familiar with tools like Zoom, Google Workspace, Dropbox, and social media)
  
• Proactive and organized; able to suggest and improve systems
  
• Clear communication skills, especially for interviews
  
• Comfortable in a long-term, task-based role
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  
• Familiarity with tools such as Monday.com, Dropbox
  
• Strong organizational skills for managing administrative tasks
  
• Professional-level English (written and verbal/voice)
  
• Computer or laptop with access to the internet (minimum speed of 25 Mbps)
  

• Competitive salary
  
• Work from home
  
• Prepaid HMO
  
• Bonuses and incentives
  
• Paid training
  

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com)