Account Coordinator

Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Account Coordinator to join our team and drive our relationships with hyperscale clients to new heights. 

This position is ideal for a detail-oriented professional who thrives in a dynamic environment, juggling multiple responsibilities across finance, compliance, safety, vendor management, and operational excellence. The ideal candidate will have strong analytical skills, excellent communication abilities, and a results-driven mindset to ensure smooth and efficient execution of business functions. 

Salary: $65-$85k/yr

Hours: 8am - 5pm Monday - Friday

Please note: This is a remote position and will require occasional travel

Key Responsibilities

Safety & Compliance 

• Document and maintain Toolbox Talk Minutes to track safety discussions and improvements. 
• Send, track, and follow up on safety-related emails and notices to ensure compliance. 
• Monitor, update, and maintain safety matrices to reflect current safety standards. 
• Support and coordinate safety training programs and compliance monitoring efforts. 
• Organize and oversee safety and fire drills to ensure readiness in emergency situations. 

People & HR Coordination 

• Process and review timesheets, expense reports, and coding for payroll and reimbursement accuracy. 
• Assist in the planning and coordination of team events and engagement activities. 
• Track and report employee absences, ensuring accurate record-keeping and compliance. 
• Maintain and generate HR reports and matrices to support workforce planning. 

Finance & Accounting 

• Generate and issue sales invoices, ensuring accuracy and timely processing. 
• Monitor and follow up on Work in Progress (WIP) for ongoing projects. 
• Track and collect outstanding accounts receivable, following up as needed to ensure prompt payments. 
• Analyze account profitability, extra work costs, and project expenses to optimize financial performance. 

Operational Excellence 

• Schedule and oversee maintenance tasks, ensuring timely and efficient completion. 
• Monitor quality assurance and maintain high operational standards. 
• Maintain and update Method of Procedures (MOPs), Standard Operating Procedures (SOPs), and Emergency Operating Procedures (EOPs). 
• Ensure accurate and organized operations record-keeping for compliance and efficiency. 

Legal & Contract Compliance 

• Manage and track contract changes, ensuring accurate documentation and record updates. 
• Oversee and implement annual Consumer Price Index (CPI) increases. 
• Document and monitor contract expansions and extensions, ensuring alignment with company policies. 
• Support early dispute resolution processes, assisting in proactive issue management. 

Vendor Management 

• Generate and issue vendor purchase orders (POs), maintaining a clear procurement process. 
• Coordinate vendor scheduling and permitting to align with project timelines. 
• Verify goods received and services rendered, ensuring accuracy before processing payments. 
• Assist in maintenance scheduling for vendor-related services, ensuring timely completion. 

Qualifications & Skills

Required: 

• Experience: Minimum 2+ years in account coordination, administration, finance, or related roles. 
• Education: Bachelor's degree or relevant qualification in Business Administration, Finance, or a related field. 
• Skills: 
  1. Strong organizational and multitasking abilities. 
  2. Excellent written and verbal communication skills. 
  3. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and relevant business tools. 
  4. Ability to track and analyze financial transactions and reports. 
  5. Experience in vendor and contract management is a plus. 

Preferred: 

• Knowledge of safety and compliance standards. 
• Familiarity with accounts receivable, WIP tracking, and budgeting processes. 
• Experience using enterprise resource planning (ERP) systems. 

If you are a motivated and results-driven individual with a passion for data center services and a knack for building strong client relationships, we want to hear from you. Join us in revolutionizing the data center industry and apply today!  

Salute is an equal opportunity employer committed to celebrating diversity, creating an inclusive environment for all employees, and providing equal employment opportunities to all applicants; if you require a reasonable accommodation to participate in the job application or interview process, perform essential job functions, or receive other benefits and privileges of employment, please contact our Human Resources department at hr@saluteinc.com for more information.