Account Payable Provider

Job Summary:

The Accounts Payable Provider will be Managing the Accounts Payable business process from invoice intake to vendor payments and reconciliation.

These Goals and objectives are not to be construed as a complete statement of all duties performed; employees will be required to perform other job-related duties as required.  Goals and objectives are subject to change.

All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate. 

Essential Functions: In addition to working as prescribed in our Performance Factors specific responsibilities of this role include:

• Manage the Accounts Payable business process using in-house accounting software and the AccuImage approval platform.
• Organize accounts payable regarding separate entities, companies, and vendors.
• Open, sort, and distribute daily department mail and scan/process any invoices received.
• Analyze workflow processes for efficiency and needed improvement.
• Communicate with vendors by telephone or email, in a professional and thorough manner, on matters ranging from routine inquiries of account status to the resolution of payment/invoice discrepancies.
• Establish and maintain relationships with new and existing vendors.
• Set up new vendors in accordance with company policies and software requirements.
• Prepare and process weekly vendor payments through printed checks, ACH and wire payments.
• Manage pending approvals and exceptions in the AccuImage platform and notify management/approvers when appropriate.
• Accurately input invoice data into financial data processing system according to company procedures and with an understanding of correct expense accounts and cost centers.
• Manage deposits made on required purchase orders.
• Compare purchase orders, prices, terms of payment and other charges to ensure accuracy in processing.
• Prepare vouchers, checks, reports, and other records.
• Reconcile vendor accounts, monthly vendor statements and the accounts payable ledger, and investigate any discrepancies or missed postings.
• Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting.
• Complete AP tasks for month end closings within the timeframe set by Accounting and Finance management, mainly managing and reconciling multiple credit card accounts/statements.
• Create adjusting journal entries for Month and Year-end as required.
• Assist in the creation of Year End Audit Schedules and assist, as required, in any other functions required for the completion of the Year End Audit.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)

Minimum Requirements:

Education/Experience/Certification Requirements

• Excellent communication (written and oral) and interpersonal skills.
• Strong organizational, multi-tasking, and time-management skills.
• Must be detail oriented and able to follow through on issues to resolution.
• Must be able to act both independently and as a team member.
• Someone who is flexible and able to deal with frequent interruptions and changing priorities.

Preferred Qualifications:

• Someone with a financial/bookkeeping background with experience in various software platforms.

Working Environment/Physical Demands

Working Environment:

• General office environment: Works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels. 
• Periods of stress may occur.

Physical Demands:

• Activities require a significant amount of sitting at office and work desks and in front of a computer monitor.
• Some walking and standing relative to interaction with other personnel. 

Business Support