Offer summary

Qualifications:

Bachelor of Arts (BA) or Bachelor of Science (BS) degree preferred., Minimum 1 year of experience in media invoice processing and traffic coordination., Proficiency in Microsoft Office, especially Excel, with strong data entry skills., Excellent written and verbal communication skills. .

Key responsibilities:

Manage the flow of TV media invoices and coordinate spot deliveries to TV stations.

Build and maintain an accurate monthly database, checking media invoices for discrepancies.

Collaborate with Media Buyers and Traffic Managers to ensure timely processing of invoices.

Assist teammates with various projects to maintain a collaborative work environment.

Job description

About the client:

Our client is a leading full-service advertising agency specializing in legal marketing. With a strong reputation for data-driven strategies and creative excellence, they support law firms across the U.S. in building powerful brands and generating results through traditional and digital media. Their team combines innovation, analytics, and industry expertise to deliver impactful campaigns that help their clients stand out in a competitive market.

About the role:

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support our client’s Media Services department by managing the flow of TV media invoices and coordinating spot deliveries to TV stations.

The Accounts Payable Specialist would be responsible for handling the complete invoice process, ensuring all TV media invoices are received, reviewed for accuracy, and processed on time each month. The role involves close coordination with Media Buyers, Traffic Managers, and TV stations, so strong communication and organizational skills are essential.

Experience in a media or advertising environment is a plus.

What you’ll be doing:

Build and maintain an accurate monthly database, checking media invoices for discrepancies and flagging errors for Media Buyers
Collaborate with the Chief Data Officer on import issues and work with Accounting to ensure accurate billing.
Send weekly traffic to TV stations, and confirm with stations within a day of campaign start.
Place ER orders and ensure media spots are added to rotation and received by stations on time.
Enter traffic data into Strata, verify with invoices, and communicate errors to Media Buyers.
Download, analyze, and distribute monthly CSA reports, contributing to the annual CSA Top 150 market project.
Assist teammates with various projects to maintain a collaborative work environment.
Follow up on missing invoices for streamlined operations.

Who are we looking for?

Bachelor of Arts (BA) or Bachelor of Science (BS) degree preferred.
Minimum 1 year of experience in media invoice processing and traffic coordination.
Ability to consistently meet hard deadlines, with a strong focus on timely execution each month.
Proficiency in Microsoft Office, especially Excel, with strong data entry skills.
Experience using Strata® media buying/managing software or similar platforms is a plus.
Strong analytical skills with excellent attention to detail.
Self-driven and a quick learner with the ability to work independently.
Excellent written and verbal communication skills.
Experience in a media or advertising environment is a plus.

Position: Accounts Payable Specialist

Remote Status: Fully Remote

Preferred Location: Globally

Working Hours: 9 am to 6 pm CT

Holidays: Local US Holidays

Salary: USD 1400 to USD 1800 per month

Internal Job ID: 0497

Required profile