Offer summary

Qualifications:

Associate’s degree with four years of relevant experience, or a Bachelor’s degree with two years of experience in a business or healthcare setting., Experience with contracts and subcontracts in a healthcare environment is essential., Preferred qualifications include a Bachelor’s degree in human services or business and experience managing contracts for public funds., A valid driver’s license is required. .

Key responsibilities:

Review and ensure compliance of contract requests and documents with state and federal regulations.

Draft, issue, and track contracts to ensure timely execution and proper filing.

Maintain contractor data and ensure compliance with contractual requirements, including enrollment and licensure checks.

Develop and manage tracking mechanisms such as SmartSheets and Excel spreadsheets for contract management.

Job description

Pay Plan Title: Coordinator

Working Title: Contract Coordinator

FLSA Status: Non-Exempt

Posting Salary Range: $53,045 - $66,837

Office Location: Remote within North Carolina.

POSTING DETAILS:

Make an Impact

Trillium Health Resources is a Tailored Plan and Managed Care Organization (MCO) that manages serious mental health, substance use, traumatic brain injury, and intellectual/developmental disability services in North Carolina. Serving in 46 counties, we help individuals and their families strengthen well-being and build foundations for a healthy life.

Join our team as we empower others to live their best lives by providing access to quality healthcare. We offer a challenging, engaging work environment where staff take home more than a paycheck. Every day, we see the results of our dedication – in the smiles of children on our accessible playgrounds and in the pride on the face of an adult cooking a meal for the first time. Working at Trillium Health Resources is more than just a job; it is an opportunity to make a direct impact on the communities we serve.

At Trillium, we know that empowering others begins with supporting and developing our team. That’s why we offer competitive benefits and work-from-home flexibility so that our employees thrive outside of the office. We’re also committed to building a diverse, inclusive culture where all employees have the potential to grow professionally and personally.

What We’re Looking For

Trillium Health Resources has a career opening for a Contract Coordinator to join our team! The Contract Coordinator collaborates with vendors, stakeholders, and multiple parties to create language standards for new and existing contracts, facilitates negotiations, analyzes standards for potential risks, and ensures contractors are meeting the minimal requirements and expectations as outlined. This position is fundamental to ensuring the organization’s financial health, contractor success, and works internally and externally to confirm the availability of funds and resources and helps to resolve billing and other contractual issues. If you are looking for a unique opportunity to make a tangible impact on the lives of others, apply today!

On a typical day, you might:

Review contract requests, contract documents, and relevant forms for proper use, completeness, accuracy, and compliance to State and Federal regulations and adherence to the organizations policy and procedures.

Distribute, track, and forward new contractor forms as required for access to the Business System and for reimbursement to occur.

Draft, issue, and track new contracts to ensure they are returned, fully executed, and filed appropriately in the electronic files.

Revise and reissue contracts for the new fiscal year, end of contract term, or as needed. This includes working cross functionally to discuss problems with current contracts and obtaining suggestions for new (fiscal year) contracts while maintaining compliance with requirements mandated by the State and the organizations policies and procedures

Ensure contractor compliance with contractual requirements including, but not limited to, exclusion checks, NCTracks enrollment, invoicing, facility and professional licensure, and other state-maintained databases prior to contracting and ongoing.

Review Provider Change Forms to ensure new service location has required enrollment in NCTracks, Facility licensure, taxonomies, etc. and updates Business System as applicable based on findings.

Maintain contractor data in the Business System to include, not limited to, setting up new contractors, entering and updating information, and editing existing data to support claims submission and adjudication.

Develop and maintain SmartSheets, excel spreadsheets, and other tracking mechanisms as needed.

Employee Benefits:

Trillium knows that work/life balance is important. That’s why we offer our employees competitive benefits and flexibility that is second to none. Take a look at what we have to offer:

Typical working hours are 8:30am-5pm

A remote work option available for most positions
Health Insurance - no premium for employee coverage
Flexible Spending Accounts
Paid Time Off (PTO) of 24 days, plus 12 paid holidays within first year of employment
NC Local Government retirement pension. This is a defined-benefit retirement plan that will pay you a monthly amount upon retirement, for the rest of your life, with as little as five years of service. For more information, go to: https://files.nc.gov/retire/documents/files/Actives/LGERSHandbook.pdf
401k with 5% employer match & immediate vesting
Public Service Loan Forgiveness Qualifying Employer

Qualifications:

Education/Experience:
Associate’s degree and four (4) years of experience working in a business or physical or behavioral/mental health care setting or environment where contracts and subcontracts are used extensively to provide services.

Bachelor’s degree and minimum of two (2) years of experience working in a business or physical or behavioral/mental health care setting or environment where contracts and subcontracts are used extensively to provide services.

Equivalent combination of education/experience

Preferred Education:
Prefer a bachelor’s degree in human services or business field.

Preferred Experience:
Six (6) months experience managing contracts that support reimbursement of public funds for physical and/or behavioral/mental health services.

License/Certification:
Must have a valid driver’s license

Location:
Remote within North Carolina.
Must reside in NC to be considered for remote status.

Deadline for application: May 6, 2025 11:59 p.m.

To be considered for employment, all candidates are required to submit an application through ADP and upload a current resume. Your resume must provide your level of education and detailed work experience, including:

Employer Name
1. Dates of service (month & year)
2. Average number of hours worked per week
3. Essential duties of the job as related to the position you’re applying for
Education
1. Degree type
2. Date degree was awarded
3. Institution
Licensure/certification, if applicable

After submitting your application through our career center in ADP, your resume will be reviewed to ensure that your skills and experience meet the essential criteria for the role you have applied for.

You will be notified by HR on the status of your application as appropriate. All applicants will receive a final email when the recruitment cycle for the position has closed.

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