Global Travel Safety Manager (Remote/Temporary) - Executive VC Administrative Offices

Scheduled Hours

37.5

Position Summary

This position will be responsible for risk assessment, policy development, communication, training, and case management related to international University travel. The duration of this position is expected to be approximately July 1, 2025 through January 1, 2026.

Job Description

Primary Duties & Responsibilities:

• Develop, lead, coordinate, and participate in international health and safety- related risk management efforts and key projects associated with travel abroad. Develop, review, and initiate policies for international travel for the Washington University community, with emphasis on travel to medium and high risk international destinations.
• Communicate WashU international travel policy university-wide as the primary point of contact with school/department leaders and administrators to help ensure consistent compliance outlined procedures and protocols, including international travel registration, approval procedures, consent forms, waivers and other documents and other international travel risk-related initiatives.
• Monitor the University’s international travel exposure, with particular attention paid to high-risk locations; develop risk mitigation plans for travel to high-risk locations in consultation with necessary parties.
• Work with ISOS contacts for day-to-day concerns and overall adjustments and/or improvements to the WashU MyTrips.
• Serve as one of the University’s primary “first responders/authorized persons” in the event of an international crisis or incident that may affect the health, safety and security of WashU travelers which may require communicating with and accounting for those impacted.
• Liaise with other institutional offices and administrators to determine which program services are applicable to a given situation.
• Develop productive relationships with external experts and resources.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Corporate Security, Emergency Management, Higher Education Study Abroad, Or Related (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Familiarity with issues related to international operations and security intelligence analysis.
• Ability to speak a foreign language a plus.
• Knowledge of other cultures valued.
• Experience travelling internationally.
• Ability to create effective infographics.
• Possess the key attributes of an exceptional analyst: insatiable and perpetual curiosity; the drive to find answers stemming from relevant and focused lines of inquiry; creative problem solving.
• Ability to effectively operate on the full spectrum of data, information and knowledge; and the ability to create easy-to-understand Decision-Support Tools & Graphics to facilitate critical understanding and decision-making.
• Able to recognize gaps in data and design effective collection strategies to fill gaps.
• Exceptional written, verbal and interpersonal communication skills, with effective presentation and training skills.
• Equally proficient with narratives, summaries and graphic presentation.
• Demonstrated knowledge in both national and international current events, including an understanding of the potential impact on security and the affected business.
• Ability to quickly assimilate new information, knowledgeable in articulating emerging threats and risks and recommend mitigation options and alternatives.
• Strong organizational skills, including the ability to manage multiple tasks or projects simultaneously.
• Proficient with establishing priorities that are aligned with risk and urgency.
• Ability to collaborate and coordinate with key stakeholders across the Department and communicate effectively with team members at all levels of the organization.
• Highly motivated, positive “self-starter” able to operate with limited supervision in a small team environment.
• Ability to use good judgment and discretion under stress and multitask in a fast-paced environment.
• Proficient in the use of computers and software, including, but not limited to: Microsoft Office Suite (Word, Excel, Outlook and PowerPoint), Social media applications (Facebook, Twitter, TweetDeck,etc.), various web-based applications.
• Ability to quickly master various software applications.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Communication, Computer Literacy, Creating Infographics, Cross-Team Collaboration, Cultural Globalization, Data Analysis, Data Presentations, International Operations Management, International Travels, Microsoft Office, Multitasking, Prioritization, Problem Solving, Security Intelligence, Software Applications, Sound Judgment, Speak Foreign Languages, Training Programs

Grade

G13

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.