Project Manager, Global Conferences and Events

Description

SUMMARY

Create and manage the strategic approach(es) for the development, execution, and evaluation of global conferences and events in the East Asia & Pacific, Europe, Latin America, and West Asia & Africa Areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• In collaboration with Global Operations, identify, vet, and assign in-country partners to produce AMPP events in a manner that allows for development of content; collection of registration, exhibits, and sponsorships fees in local currency; pre-event logistics; on-site coordination; and post-event evaluation.
• Collaborate with in-country partners to develop revenue sharing and/or royalty models; conference scopes, schedules, and goals to ensure timely delivery of high-quality content meeting industry needs.  This includes serving as a liaison between in-country partners and AMPP marketing/branding staff to appropriately promote global events and maintain compliance with corporate branding and marketing objectives.
• With in-country providers, participate in development of RFPs and vendor/partner selection criteria for vetting of desired contractors and partners to be used by the in-country partners.
• Where applicable, negotiate and review vendor contracts that foster strategic relationships to deliver cost savings for the organization.
• Collaborate with local chapters and other associations to build relationships that contribute to the development of new programs that meet an industry or regional need and generate positive marginal revenue.
• Serve as liaison to local chapters and committees to articulate AMPP event planning processes, share relevant data, and advocate for outcomes that are in the best interest of the organization’s goals.
• Conduct post-event analysis and evaluations to determine improvement opportunities and continuation of efforts for specific topics and/or locations.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities required for this role.

Qualifications

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work nights, weekends, and extended hours during events.

TRAVEL REQUIREMENTS

Ability to travel 25% of the time. A valid driver's license and passport are required. Site visits and on-site conference management when and where applicable.

EDUCATION and/or EXPERIENCE

A Bachelor's degree or a minimum of five (5) years of experience in international conference/events management, exhibits, or tradeshow environments is required.

• Preferred qualifications include:
  • CMP (Certified Meeting Planner) and/or CEM (Certified in Exhibition Management) designation preferred.
  • Experience with conference apps, paper management systems, registration platforms, and floorplan drawing software preferred.

Candidates with a combination of relevant experience and technical proficiency in these areas will be strongly considered.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, members, committees, customers, other staff members of the organization, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, proportions and percentages pertaining to budgets, forecasts, and contractual agreements.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form. Ability to handle multiple tasks simultaneously to meet project deadlines in a fast-paced environment.

OTHER SKILLS and ABILITIES

Proven ability to build relationships and work in a matrix and team-oriented environment.
Ability to learn and use association specific software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

EQUAL OPPORTUNITY IN EMPLOYMENT

It is the policy of AMPP to provide equal opportunity in employment for all persons and to recruit, select, train, promote, retain, and discipline without regard to race, color, sex, age, disability, religion, sexual orientation, or national origin.

AMPP complies with federal and state disability laws and makes reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources via email at hr@ampp.org.

Further, it is the policy of AMPP to maintain a professional workplace in which individuals are respected and work in an environment free of harassment, including verbal or physical conduct that does not create an intimidating or hostile environment for candidates and/or employees.