Offer summary

Qualifications:

2+ years of experience in an executive assistant, sales support, or operations role, Strong organizational and planning skills, Excellent written and verbal English communication with a native/near-native accent, Proactive, detail-oriented, and dependable with the ability to manage multiple tasks..

Key responsabilities:

Manage sales executive’s inbox and communications

Prepare daily agenda and action items

Review and complete tasks in Pipedrive CRM

Compile and enter weekly metrics into Bloom dashboard tool.

Job description

Location: Remote (Must be available during CST business hours)
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM CST
Hours per Week: Full-time (40 hours/week)
Time Off: Unlimited PTO (via Notion) – 2 weeks’ notice appreciated
Holidays Observed: US holidays (PH holidays upon request)

About the Role

We are seeking a proactive, organized, and process-driven Executive Assistant / Sales Assistant to support our sales team by managing all low-touch administrative and sales pipeline tasks. This role is critical to freeing up our sales executives to focus on high-value, relationship-driven activities—ultimately helping the team close more deals and drive growth through 2024 and beyond.

What You’ll Do

✅ Daily Responsibilities

Manage sales executive’s inbox and communications
Prepare daily agenda and action items
Review and complete tasks in Pipedrive CRM
Handle general administrative duties
Pre-inspection coordination:

Create projects in CompanyCam
Measure roofs using Daft Logic and take screenshots
Upload measurement data into Acculinks

Keep tabs on key metrics and client scorecards

📅 Weekly Responsibilities

Compile and enter weekly metrics into Bloom (dashboard tool for EOS)

🚀 Your First Week

Take ownership of inbox and Pipedrive management
Learn tools, workflows, and key systems
Collaborate with the sales team and shadow calls/meetings
Begin executing daily workflow with guidance from leadership

Requirements

2+ years of experience in an executive assistant, sales support, or operations role
Strong organizational and planning skills
Excellent written and verbal English communication (native/near-native accent required)
Proactive, detail-oriented, and dependable
Fast learner who takes initiative and follows through
Comfortable using CRMs and productivity tools
Able to work independently, stay accountable, and manage multiple tasks with precision