Bookkeeper (Xero Expert)

As a Bookkeeper, you will oversee and manage the company's day-to-day bookkeeping activities: oversee the financial operations across a diverse portfolio of properties, manage invoices and payments, balance accounts, pay employees and pull together reports to help the client understand where they stand financially. You’ll work remotely with a collaborative team across the UK and the Philippines, contributing directly to the company’s financial health and strategic growth.

⭐️ Location: 100% Remote (Philippines-based)
⭐️ Schedule: Full-Time, GMT (London) hours
⭐️ Role Type: Independent Contractor
⭐️ Rate: ₱400/hour (starting, based on experience)

What you’ll do: As a Bookkeeper use tools like Xero, Google Sheets and Re-Leased to keep everything organized and accurate. You’ll have experience  in real estate, a  firm approach to credit control and expertise in UK payroll. You’ll manage:

• Financial Transactions & Record Keeping:  
  • Accurately process and record payments, invoices, income, and receipts, ensuring proper allocation to  each company entity. 
  •  Maintain organized digital filing systems for financial documents, focusing on  accessibility and compliance. 
• Tenant Invoicing, Accounts Receivable & Credit Control: 
  • Prepare invoices for all tenants, both existing and new, ensuring accurate documentation in  Re-Leased and CRM. 
  • Take a proactive approach to credit control, encouraging tenants to adopt standing orders for rent  payments. Follow up rigorously to secure timely payments, reaching out by phone to debtors if  necessary. 
  • Track outstanding rent and charges, maintain accurate records and work directly with tenants  to resolve payment delays. 
• Payroll & Employee Expenses: Process employee payroll, managing deductions and ensuring timely payments. Verify and process employee expenses according to company policy. 
• VAT Returns & Tax Compliance:  Complete VAT returns for all SPVs within the portfolio, adhering to HMRC standards, and  coordinating with accountants as needed to meet compliance deadlines. 
• Financial Reporting & Reconciliation: 
  • Generate monthly financial statements for each entity, including cash flow, profit and loss, and  balance sheets. 
  • Conduct monthly bank reconciliations in Xero, promptly addressing any discrepancies. 
• System Utilization: 
  • Use Re-Leased to monitor property-specific data, tenant payments, and generate financial reports.
  • Maintain CRM records to ensure tenant details, lease agreements, and payment histories are up-to date and accurate. 
• Multi-Entity Financial Management: 
  • Manage the finances of multiple SPVs, ensuring correct fund allocation, expense tracking, and revenue  management. 
  • Work closely with property and operations teams to ensure financial data aligns with lease agreements  and operational needs. 
• Credit Control Focus: 
  • Enforce strong credit control measures, ensuring tenants meet their rent obligations on time. 
  • Encourage and monitor tenant compliance with standing order payments, reducing the need for  manual payment tracking.
  • Take direct action on any outstanding payments by contacting tenants or other relevant parties to  resolve balances owed. 
• Ad Hoc projects as needed

About you: 
✅ Legally eligible to work in PH as an Independent Contractor
✅ Strong fluency in written and verbal English
✅ You must have your own laptop / computer and secure, high speed, secure internet access
✅ 4+ years in a generalist Bookkeeping role; including UK payroll, accounts payable, accounts receivable
✅ Expertise in Xero accounting software; Xero certification required
✅ Real estate or property management industry knowledge
✅ You’re a confident communicator—comfortable hopping on calls or emails with potential leads.
✅ You’re organized, detail-oriented, and capable of juggling different tasks.

Bonus for:
⭐️ Experience in fast-paced start-ups
⭐️ Experience with the commercial real estate software Re-Leased